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MINUTES Eugene City Council Process Session Bascom Room -- Eugene Public Library 100 West l0th Avenue September 8, 2004 5:30 p.m. COUNCILORS PRESENT: Bonny Bettman, George Poling, Nancy Nathanson, Scott Meisner, David Kelly, Betty Taylor, Gary Papd, Jennifer Solomon. Mayor James D. Torrey called the work session of the Eugene City Council to order. A. WORK SESSION: City Council Process Session Mayor Torrey reviewed the order of business and discussion topics as follows: x/ Operating agreements · 1. O1 Time of Meetings · 1.06 Public Hearings · 7. 02 Other Meeting Guidelines · 9. 03 Attending Conferences, Other Meetings x/ Crafting motions during meetings x/ Council communications regarding employees x/ Ex parte communication x/ Council assignments/communication with staff x/ Time management/meeting agendas Operating Agreements Mayor Torrey suggested that the operating agreements be addressed a section at a time, commencing with 1. O1 Time of Meeting, and each change be the subject of a separate motion. Ms. Bettman moved, seconded by Mr. Poling, to accept the amended language in Section 1. O1 Time of Meetings. Mayor Torrey explained that the amendment meant the council meeting would not conclude until an item was completed, regardless of the time, as long as consideration of the item began by 10 p.m. Ms. Bettman clarified that if the council began consideration of a lengthy agenda item at 8:45 p.m. it was committed to completing that item before it adjourned. Mr. Meisner pointed out that under Roberts Rules of Order a councilor could still move to postpone or table the item if the discussion extended to a late hour. MINUTES--Eugene City Council September 8, 2004 Page 1 Process Session