Item B - Community Safety Bldg. - Laserfiche WebLink

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include a Community Safety Building and a new City Hall. Even if the issue of rebuilding or replacing the entire City Hall is addressed at this time, the first step still must be construction of a Community Safety Building. City Hall could not be rebuilt until the Police are relocated to a structure that meets the essential facility seismic level required by code. In addition, the Community Safety Building needs to be designed for maximum flexibility, including room on the site for horizontal expansion, in order to meet the future space need requirements of the Eugene Police as well as potential partner organizations such as victim service agencies. If funding is approved for the Community Safety Building either in whole or in part, the City can select and contract with a design team for the purpose of completing conceptual design work, including a public participation process. Completion of design to this level will establish overall design goals, building performance expectations, and a budget for construction. When this conceptual design is completed, staff would return to the council for a subsequent work session to present the results of the public participation process, provide information on alternative project delivery methods (e.g. Design- Build and Construction Manager/General Contractor), and make a recommendation as to the most cost- effective project delivery strategy. Regardless of the project delivery method used, design of the site and building needs to be advanced to approximately the 25-30% stage of completion prior to initiating the next contract phase. An alternative approach would be to develop a master plan for the entire City Hall replacement, including a Community Safety Building, before going forward with the next construction project. This process would address the following issues: i) public input; ii) potential co-location with partner agencies; iii) level of consolidation of general office functions; and iv) phasing of buildings in the development. If this approach were taken, staff would come back to the council after getting public input to define the next steps in the design process. When the original financing plan was developed for this project, some of the revenues were subject to legal action. Because the Qwest v. City of Portland lawsuit was settled in October, the $10.2 million included in the financing plan from payments of the Telecommunications Tax plus the $5.2 million of right-of-way revenues in the General Fund that had been deferred are now able to be recognized as revenues and used for this project. As has been mentioned at previous work sessions, staff would not sign a construction contract for this project if the telecommunications revenues were still subject to potential refund under a pending lawsuit. Attachment D includes a memorandum from the City Attorney regarding the legal risk of using these funds for the Community Safety Building. RELATED CITY POLICIES The Community Safety Building relates to the council goals of an effective, accountable municipal government, a safe community, and sustainable community growth and change. COUNCIL OPTIONS Option 1: Take no action at this time. Option 2: Direct the City Manager to include an item in Supplemental Budget #1 that moves $10.2 million of Telecommunications Taxes and $5.2 million of right-of-way revenues in the General Fund into the Facility Reserve, to be allocated to specific projects at a later time. L:\CMO\2004 Council Agendas\M041122\S041122B.doc