Item C - City Space Master Plan - Laserfiche WebLink

Home Browse Search

EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Work Session: Downtown City Space Master Planning Meeting Date: January 10, 2005 Agenda Item Number: C Department: Central Services Staff Contact: Mike Penwell www. cl. eugene, or. us Contact Telephone Number: 682-5547 ISSUE STATEMENT This work session is to request direction from the council on implementing master planning and public participation process for consolidation of City services in a downtown city government complex. BACKGROUND In 2001, the council began considering a long-range plan for replacing City office space in the downtown area. Since that time, numerous council meetings and decisions have been made to develop the long-term plan. The council action history is detailed in Attachment A. On July 26, 2004, the council voted to place a $6.79 million General Obligation Bond measure on the November 2 ballot to partially fund implementation of the Civic Center Phase I plan. The measure failed, with a vote of 40% yes to 60% no. There was also a significant under-vote on this measure, as 21% of voters who returned ballots indicated neither yes nor no. On November 22, 2004, the council approved the transfer of $15.4 million into the Facility Replacement Reserve and agreed, in concept, to move forward with a master planning and public participation process for the purpose of informing future decisions related to a city government complex. At that time, staff indicated they would return to the council with a more detailed scope of work related to this process and to ask for authorization for budget resources for this purpose. It is estimated that implementing a downtown City space master planning process that maximizes public participation could require as much as $750,000 and 12 to 24 months to complete, depending on the scope of public participation methods and degree of pre-design work completed. Without this higher level of public process, completion of a pre-design master plan through the schematic design phase could require up to $500,000 for a City government complex. The staff recommendation is to implement a public participatio0n and master planning process in stages, providing the council with the opportunity to authorize the funding level at each step in the process. Funding for the master planning and public participation process could come from the Facility Replacement Reserve set aside for the replacement of downtown City office space. While the specific details of the public participation process would be developed with the assistance of a consultant, the overall approach would be based on established principles and practices of effective public participation developed by the International Association for Public Participation L:\CMO\2005 Council Agendas\M050110\S050110C.doc