Admin Order 44-15-04 - Laserfiche WebLink

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ADMINISTRATIVE ORDER NO. 44-15-04 of the City Manager of the City of Eugene ADOPTION OF PUBLIC RECORDS RETENTION REQUIREMENTS FOR FIRE DEPARTMENT DASH CAM VIDEOS. The City Manager of the City of Eugene finds that: A. Under the provisions of Chapter IV, Section 16 of the Eugene Charter of 2002, the City Manager is designated as the administrative head of the City, specifically authorized to appoint, remove, and direct all employees (except as otherwise provided in the Charter), and to enforce.all ordinances of the City. B. Dash cams offer the potential to capture video footage of a scene, fire or accident response which can be used primarily to assist in training Fire Department personnel through after -action reviews. Less expensive "dash cams" are now available that enable the installation at a relatively nominal cost in vehicles. The Fire Department is interested in testing the dash cams to determine how useful they might be. However, the dash cams cannot record extensive video footage without quickly running out of memory. Therefore, these dash cams are designed to "loop over" the oldest footage since most of the footage while driving is recording random scenes. Any footage capturing something significant can be protected from being recorded over until that footage can be downloaded to a City server and preserved/retained similar to other City video footage. C. The State of Oregon has adopted Oregon Administrative Rules setting forth public record retention requirements for cities. However, the State's retention requirements are silent regarding the retention of dash cam video that serves no training or other purpose. Therefore, it is necessary to adopt public records retention requirements in order to fill that gap. NOW THEREFORE, the public records retention requirements for Fire Department dash cam videos is adopted as set out below. FIRE DEPARTMENT DASH CAM VIDEO RETENTION REQUIREMENTS Dash cam video taken in Fire Department vehicles shall be retained as follows: (1) Dash cam video that does not serve a training purposes or fall within any of the other State -adopted record retention categories does not need to be Administrative Order - Page 1 of 2