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ECC <br />UGENE ITY OUNCIL <br />AIS <br />GENDA TEM UMMARY <br />www.eugeneor.gov <br />AGENDAITEMSUMMARY <br />BACKGROUND <br />Delivery of the minutes recording function for City Council meetings and work sessions was changed <br />several years ago to contribute to organizational footprint reductions. With archived video recordings of <br />the Council and Budget Committee meetings available on the City’s website, the need for detailed <br />written minutes was reduced. Abbreviated Council meeting minutes that meet the legal requirements of <br />ORS 192.650 are taken by City Manager’s Office (CMO) staff. Implementation of software and other <br />operating efficiencies in the CMO also allowed for streamlined delivery of minutes to Council and better <br />accessibility of both minutes and videos on the City’s website. <br />Council has since expressed interest in looking at other options for meeting records. Staff will present a <br />range of possibilities for Council consideration. Based on this discussion, staff will return to Council <br />with a plan for formal approval prior to the Council’s winter break. <br />RELATEDCITYPOLICIES <br />J:\\CMO\\2016 Council Agendas\\M160912\\S160912A.doc <br /> <br />