CC Minutes - 05/10/06 Workshop - Laserfiche WebLink

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M I N U T E S Eugene City Council Work Shop McNutt Room—Eugene City Hall May 10, 2006 Noon COUNCILORS PRESENT: Jennifer Solomon, Andrea Ortiz, Bonny Bettman, David Kelly, Betty Taylor, Gary Papé, George Poling, Chris Pryor. A. WORK SHOP: City Hall Complex Strategic Issues The council was joined for the item by Thomas Hacker, Jonah Cohen, and Dana Ing Crawford of Thomas Hacker Architects, Ellen Teninty of T’N T Consultants, Galen Ohmart of Solarc, Doug Macy and Ken Pirie of Walker Macy, Dave Wilson and Rick Rehfeldt of McClaren, Wilson & Lawrie, and Kyle Brown of J. D. White Company. Police Chief Robert Lehner, and Glen Svendsen and Mike Penwell of the Facility Management Division were also present. Mr. Cohen reviewed the agenda. Ms. Crawford reviewed the space needs analysis. Mr. Papé requested a comparison of the current net square feet per employee with those of other communi- ties, including police employees. Ms. Teninty reminded the council of the work that had been done via e-mail regarding the criteria. She reviewed the criteria. Mr. Hacker introduced Mr. Ohmart, who discussed the Total Cost of Ownership Concept, which he characterized as a way to make decisions about such projects. He shared a graph showing the total cost of ownership over 50 years for a new City Hall. Mr. Kelly objected to the way salary and benefits were considered in the analysis, saying only the future difference in salary and benefits should be accounted for. Mr. Ohmart suggested that the council consider where it wished to focus its efforts and where it placed its values. For example, the council identified energy efficiency as an important criterion, and if the focus of the project design was placed on creating a space that benefited employees by making them more happy and healthy, that could increase employee productivity and reduce staff growth. Mr. Kelly said that granting Mr. Ohman’s point and estimating five percent more employee productivity in the future, that was the figure that should be accounted for as savings in the total cost of ownership. He continued to question the inclusion of total salaries and benefits in the analysis. Ms. Bettman had the same concern raised by Mr. Kelly as well as questions about the energy costs. She said the consultants showed a total amount over 50 years, but for what project? At what level was the consultant team aware of the maintenance costs, and for what type of building? Did the cost reflect if the City would be more or less energy-efficient, or if it merely carried forward what was happening now? Mr. MINUTES—Eugene City Council May 10, 2006 Page 1 Work Shop