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<br /> 6. TH~ M~NAGERIS OFFICE - ORGANIZATION AND STAFFING. DISCUSSIONS PERTAINING TO THE
<br /> CITY MANAGER'S OFFICE 1 NVO,L VED TH~ ALLOCATION OF DUT,IES AND 'RESPONSIBILITIES AND THE
<br /> DELEGATION OF WORK TO ASSISTANTS AND THE RELATIONS BETWEEN ASSISTANTS AND DE PAR TME NT
<br /> HEADS. THIS DISC!.)S.SION AGAIN BROUGHT OUT THE ADVANT.AGES OF ADMINISTRATIVE ASSISTANTS.
<br /> TO THE CITY MANAGER TO HANDLE THE MULTITUDE OF DE T A I.L S .1 NOR D E R TO LEAVE MORE OF THE
<br /> MANAGER'S TIME FOR PLANNING AND PROGRA.MMING OF PRESENT AND FUTURE CAP.I tAL PROGRAMS. THE
<br /> I MP.oRT.ANCE OF RESEARCH AND TRAINING WERE CLEARLY DEFINED AND I FEEL THE ~RAINING PROGRAM
<br /> jJH I,C HWE HAVE: STARTED,WITH ALL DEPARTMENT H E A,D S W ILL PROVE TO BE VERY. BENEF I C I AL IN THE
<br /> AD~~NISTRA~I~N OF MUNICIPAL SERVICES IN EUGENE. THIS COURSE IS ENTI T.LED. "THE ,TECHNI QUE
<br /> OF MUNICIPAL ADMINISTRATION" AND COVERS SUCH SUBJECTS AS THE JOB OF THE ADMI NI STRATOR., THE
<br /> ORGAN I ZA,T 10,N PROBLEt-1, THE TECHNIQUES OF DIRECTION, PERSONNEL ADMINISTRATION, TRAI NI NG TOR
<br /> THE MUNICIPAL. SE,RVICE, RESEARCH AND PLANNING, MUNICIPAL PROPERTY MANAGEMENT, AND PU:BL 1,(
<br /> REl'A]IONS. 01,.
<br /> 7. CONTINUOUS MANAGEMENT AUDIT OF OPERATIONS. UNDER THIS I TEM, ~THE IMPORTANCE WAS
<br /> BROUGHT OUT OF THE CONTINUOUS CHECKING OF OUR ADMINISTRATION OF MUNICIPAL AFFAIRS AND. r'
<br /> DETERMINING THE SERVICE STANDARDS RELATING TO THE WORK PROGRAMS. ALSO THE IMPORTANCE OF
<br /> DE'pARTMENTAL REPORTING AND THE CONTINUOUS REVIEW OF WORK PROGRAM ACCOMPLISHMENTS. THE
<br /> TRAj~ING AND REPLACEMENT OF KEY PEOPLE NOW BECOMES MORE IMPORTANT THAN EVER AS WE ARE': "
<br /> BEGINNING TO LOSE SO,' MANY TO THE ARMED FORCES. EVERY ENDEAVOR WILL,BE MADE TO KEEP RE:":
<br /> P L Ale EM E N T SON HAND AND UNDER. TRAI NI NG 'PROGRAMS TO REPLACE ANY OF OUR KEY PERSONNEL WHO
<br /> :ARE CALLED T.o ,T,H E S E R V ICE. , I N COM PAR I N G 0 U R P R ACT ICE S ,0 F ADMINISTRATION AND COUNCIL
<br /> RELATIONSHIPS, I FEEL WE ARE ON A SOUND BASIS AND CONCERTED EFFORTS WILL BE CONTINUED '- -
<br /> FOR FUTURE TRAINING WITHIN ALL DEPARTMENTS I N OUR EFFORTS TO ADMINISTER MUNICIPAL SERVICES I
<br /> AS Ef~ECTIVELY,AND ECONOMICALLY AS POSS.!, BL E .' ONE OF THE IMPORTANT IT,E~fi1I S IN CONNECTION WITH
<br /> 'THIS IS THE FOLLOW-UP AND PERSONAL lNSP€CTIONS WHICH WE HAVE BEEN ENDEAVORING TO DO AND
<br /> . WHI~H WE CAN PERHAPS IMPROVE UPON I N THE FUTURE~ IN THIS CONNECTION, A POLICY OF SPENDING
<br /> APPROXIMATELY ONE-HALF OF THE MANAGER'S TIME IN CONNECTION WITH THE WORK PROJECTS OUTSIDE
<br /> OF THE OFFICE IS GENERALLY ACCEPTED AS VERY GOOD PRACTICE.
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<br /> 8. MUNIOIPAL BUDGETS. MEETINGS ON THE PREPARATION; PRESENTATION', AND OPERATION OF THE
<br /> BUDGET WERE OF PRIMARY INTEREST AS BUDGET PROCEDURES AND OPERATION CONSTITUTE A LARGE
<br /> PORTION OF EACH MANAGER'S TIME. THE MOST CONSPICUOUS TREND CONCERNING TOOLS OF MANAGEMENT
<br /> I S ,THE PROGRAM PLANNING AND 'PERFORMANCE BUDGETS. THE SEGREGATION OF'THE CAPITAL BUDGET
<br /> FRO~ THE OPERATIVE BUDGET AND THE PREPARATION.OF LONG-RANGE CAPITAL IMPROVEMENT PROGRAMS
<br /> IS PREVALENT INMOST MUNICIPAL BUDGETS~
<br /> THIS WAS ONE OF THE MOST INTERESTING AND CONSTRUCTIVE MEETINGS WHICH I HAVE ATTENDED,
<br /> AND THE CONTACT AND AssociATION WITH OTHER CITY MANAGER'S IN CITIES OF THIS SIZE WAS.VERY
<br /> BENEFICIAL AND I FEEL THE DISCUSSIONS AND INFORMATI,ON WilL BE VERY USEFUL ,IN THE FUTURE
<br /> ADMINISTRATION OF OUR CITY. "
<br /> THE REPORT WAS RECEIVED AND PLACED ON FILE.
<br /> 3A A REPORT OF THE CITY MANAGER - RE: CALLS FOR BIDS, TRAFFIC MATTERS, CIVIL DEFENSE, PARK
<br /> lIGH'T:1 NG, CIVIL SERVICE, E TC. WAS SUBMITTED AND READ ,AS FOLLOWS: .
<br /> "I. PERt-\ISSION IS DESIRED TO CALL FOR BIDS ON AUTOMOTIVE ENGINE FUEL AND HEATING
<br /> FUEL Oil REQUIREMENTS FOR THE CITY OF EUGENE AND THE EUGENE WATER & E~ECTRIC BOARD FOR
<br /> THE-CALENDAR YEAR 1951 ) TO.BE RECEIVED AT THE OFFICE OF THE CITY MANAGER, CITY HALL, I I :00 I
<br /> A.M., 'WEDNESDAY, JANUARY 3, 1951 AND PUBLI.CLY OPENED AT THAT TIME, AND TO BE PRESENTED FOR
<br /> COUNC,I L ACTION ON JANUARY 8, 1951 .
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<br /> , 81 QS ',MAY ,BE S,UBMI TTED ON ALL OR ANY PART OF THE ESTIMATED REQUIR~MENlS ,WHICH ARE AS
<br /> FOLLOWS: ' ~ .. _..-
<br /> .
<br /> MOTOR FUEL, ETHYL GASOLINE 120,000 GALLONS
<br /> MOTOR FUEL, REGULAR GASOLINE 12,000 GALLONS
<br /> STOVE OIL P.S. 100 8,000 GALLONS' ..
<br /> DIESEL OIL P. S. 200 6,000 GALLONS
<br /> I,NDUSTRI A,L 01 L P. S. 300 55, 000 GAl<'ld~N'S' , .,
<br /> ..:
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<br /> :, "S TORAGE TANKS TO RECEIVE ABOVE REQUIREMENTS WITH THE E XC E P T 1.0 N.. OF REGULAR GASOLINE
<br /> ARE L OC ATE D, WIT HI N THE CITY AND ARE OF THE FOLCOWING CAP.ACIT.IES: GASOLINE; ONE 1000 GAL.
<br /> AND TWO 550 GAL. TANK. P. ,5. 100 OIL; QNE 200 GAL. AND TWO 550 GAL. P. S .200; ONE 500
<br /> GAL. P. S. 300; ONE 1750, ..GAL. A,ND ONE 100.0 GAL. ONE GASOLINE STORAGE TANK WITH A CAPACITY
<br /> OF 1000 GALLONS IS LOCATED A~ LEABURG.
<br /> ALL BIDS WILL BE REFERRED TO. THE Co.MMON Co.UNCIL AT ITS MEETING .JANUARY 8, 195 I . . THE
<br /> CIT~ HEREB~ RESERVES THE RIGHT TO. REJECT~NY o.R ALL BIDS o.R ANY PART o.F ANY BIDS) WHICHEVER
<br /> MAY BE TO THE BEST INTEREST OF THE CIT~ OF EUGENE.
<br /> 2. . PERMISSION IS DESIRED TO CALL FOR SEALED BIDS FOR THE FURNISHING OF THE FOLLOWING
<br /> EQU I~PMENT AT THE OFF'ICE OF THE CITY MANAGER, CITY HALL UNTIL 10:00' A;M. ,WEDNESDAY, JANUARY
<br /> 3, '951 AND PUBLICLY OPENED AT THAT TIME, AND TO BE SUBMITTED TO. TM E REGULAR COUNCIL MEETING
<br /> JANUARY 8, 1951 FOR COUNCIL ACTION.
<br /> 3 DUMP TRUCKS, 3 AND 4 YARD WITH HOIST AND 2-SPEED DIFFERENTIAL. I
<br /> TIRES FRONT 750 X 20 - REAR) 825 X 20.
<br /> I STREET SWEEPER, LARGE WITH CAB
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