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MINUTES <br /> <br /> Eugene City Council <br /> Work Session <br /> McNutt Room--City Hall <br /> <br /> January 31, 2001 <br /> 5:30 p.m. <br /> <br />COUNCILORS PRESENT: Betty Taylor, David Kelly, Pat Fart, Scott Meisner, Gary Rayor, Gary <br /> Pap~, Bonny Bettman. <br /> <br />COUNCILORS ABSENT: Nancy Nathanson. <br /> <br />CITY COUNCIL WORK SESSION <br /> <br />A. Executive Session <br /> <br />The City Council met in Executive Session pursuant to Oregon Revised Statutes 192.660(1)(e) <br />and Oregon Revised Statutes 192.660(1)(0. <br /> <br />B. Council Process Session <br /> <br />Margo Helphand joined the council to facilitate the session. She reviewed the agenda. <br /> <br />Minutes Process <br /> <br />The council discussed the manner in which minutes corrections were processed. Mr. Meisner said the council <br />had a process that seemed to work most of the time. Minutes were being received in a timely fashion, and <br />were often provided to the council for a preliminary review. However, when the time came for adoption of the <br />minutes, councilors offered clarifications rather than corrections to the record. He suggested that if a <br />correction was a clarification of prior minutes or a substantiative change, it should be sent to the minutes <br />recorders for review, per the agreed-upon process. Mr. Meisner wanted to ensure that the minutes reflected <br />what was said, not what one wished one said. He suggested that clarifications be offered as such during the <br />approval of minutes on a Consent Calendar. <br /> <br />Mr. Kelly asked if Mr. Meisner was suggesting Minutes Recording staff always needed to check all changes <br />with the tapes, which could be an added burden on staff. He said he tried to ensure that his corrections did not <br />revise what was said, but the minutes were a summary rather than a verbatim transcript and sometimes <br />meaning was lost in the summary. Mr. Meisner thought the process should be followed in those cases. He <br />said that there had been occasions when changes were offered, and they were not reflective of what had <br />actually been said. <br /> <br />Ms. Taylor agreed that the minutes should reflect what had been said, and she had gone back to the video tape <br />to ensure that the minutes reflected her remarks. <br /> <br /> MINUTES--Eugene City Council January 31, 2001 Page 1 <br /> Work Session <br /> <br /> <br />