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<br />January 13, 2019, Work Session – Item 2 <br />EUGENE CITY COUNCIL <br />AGENDA ITEM SUMMARY <br /> <br /> Work Session: City Council Process Session Meeting Date: January 13, 2020 Agenda Item Number: 2 Department: Central Services Staff Contact: Beth Forrest <br />www.eugene-or.gov Contact Telephone Number: 541-682-5882 <br /> <br />ISSUE STATEMENT This is a work session to discuss and consider changes to several City Council processes and policies: 1) agenda materials schedule; 2) City of Eugene Naming Policy; 3) order of council agenda items; 4) Council Operating Agreement updates; and 5) Public Forum. <br />BACKGROUND <br />Agenda Materials Schedule In February 2019, in response to councilor concerns that more time was needed to review agenda materials, staff began piloting a schedule for delivering agendas two weeks prior to the meeting. During this trial period, several impacts or challenges were noted, including: <br /> Emerging or latest information not always available when agenda production occurs, resulting in numerous amended agendas and/or piecemeal delivery of agenda components. <br /> Challenging to communicate timelines for agenda availability to the public who are seeking agenda materials Options: 1. Maintain two-week schedule – This option acknowledges that some agenda materials may not be ready by the two-week delivery date and components of the agenda packets may be distributed at different times. 2. Return to one-week schedule Both options acknowledge a continued commitment by staff to reach out to the mayor and councilors on complicated issues and provide for early release of electronic agenda materials whenever possible. <br />Council action requested: Provide direction to continue with two-week schedule, return to one-week <br />schedule, or consider other options. Possible Motions Move to maintain a two-week agenda delivery schedule. <br />OR Move to return to a one-week agenda delivery schedule. <br />Page 3