01.13.20 City Council Work Session Minutes

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• Councilor Clark- supported distribution of the presentation materials handouts in advance because they often revealed new information. • Councilor Pryor - supported a Wednesday arrival of meeting materials; asked staff to give some information farther in advance when it was a "meaty" topic. • Councilor Zelenka -supported a one -week timeline. • Councilor Evans - supported reverting to the one -week timeline. • Councilor Clark - suggested an index of agenda item topics dating back a couple of years and going forward. MOTION and VOTE: Councilor Taylor, seconded by Semple, moved to return to a one - week agenda delivery schedule, but change the date to Wednesday. PASSED: 8:0 Council Discussion - Order of Council Agenda Items • Councilor Taylor - preferred Items of Interest to stay at the beginning of the 5:30 p.m. work session rather than add to the length of the Public Forum meeting nights. • Councilor Clark- preferred Items of Interest be returned to the 7:30 p.m. meeting because work sessions were too full. • Councilor Pryor - said he valued efficiency and thought council should be flexible and fit the Consent Calendar wherever it made sense on its calendar —even at the 5:30 p.m. work session; noted people sometimes used Public Forum to speak on Consent Calendar items. • Councilor Syrett - did not have a preference about the Consent Calendar; thought Items of Interest would work well at a 7:30 p.m. meeting when there were often more people present; proposed a six-month pilot. • Councilor Zelenka - noted additional meetings had been added for deliberation because council needed more time due in part to the length of Public Forum; thought Items of Interest worked well at the 7:30 meeting in the past; said annexations and land use issues had sometimes been moved to the Consent Calendar but should have been regular agenda items. • Councilor Semple - thought the system of pulling a Consent Calendar item was efficient and that having Items of Interest at the 7:30 p.m. meeting would result in people sometimes waiting for Public Forum to begin. • Councilor Clark- noted voting on annexations could be problematic before Public Forum because council may not have the chance to hear from people who would like to comment about them. MOTION: Councilor Clary seconded by Councilor Zelenka, moved to remove all annexations from the Consent Calendar and have a once a month regular agenda item after the Public Forum titled "Annexations." • Councilor Pryor - asked whether land use items could be saved for a single meeting a month. • Councilor Clark - suggested a friendly amendment to his motion that annexations, when they occur, be dealt with after Public Forum as a regular item. • Councilor Taylor - said she thought anything that was potentially controversial should not be on the Consent Calendar. • Mayor Vinis - noted that staff meet regularly to determine whether items are potentially controversial and that councilors have the right to pull any item off of the Consent Calendar for discussion. • Councilor Clark- said removing annexations from the Consent Calendar would enable council to vote on it at the 5:30 p.m. work session without concern about missing comments any related Public Forum comments. MINUTES - Eugene City Council January 13, 2020 Page 2 Work Session