Admin Order 43-20-02 -- Contract Signing Authority when EOC is Activated

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Administrative Order - Page 1 of 2 ADMINISTRATIVE ORDER NO. 43-20-02 of the City Manager DELEGATION OF EXPENDITURE AND CONTRACT SIGNING AUTHORITY WHEN THE EMERGENCY OPERATIONS CENTER IS ACTIVATED, EXTENDED TO INCLUDE ANY PERSON OR PERSONS “ACTING IN CAPACITY.” The City Manager of the City of Eugene finds that: A. Under the provisions of Section 16(2) of the Eugene Charter of 2002, the City Manager is given authority to make purchases and act as the business agent for the City Council in connection with the sale of real estate and other business and commercial transactions. B. In the event of an emergency, the City may be in immediate need of outside resources to address the emergency. In such situations, it may not be possible or practical for authorized City of Eugene personnel to make expenditures and sign contracts using the normal contracting process. C. It would be most efficient, and in the public interest, to delegate expenditure and contract signing authority to the Emergency Operation Center Manager, to any of the Department Executive Directors, and the Logistics Section Chief when the City’s Emergency Operations Center is fully or partially activated. On April 23, 2018, the City Manager issued Administrative Order No. 43-18-01 delegating this authority. D. Admin. Order No. 43-18-02 did not extend the delegated authority to persons “acting in capacity.” Currently, two Department Executive Directors are “acting in capacity” and it is in the public interest to include them in the delegation of expenditure and contracting signing authority. NOW, THEREFORE, THE CITY MANAGER OF THE CITY OF EUGENE ORDERS AND DIRECTS THAT: 1. When the City of Eugene’s Emergency Operations Center is fully or partially activated, the personnel listed below are authorized, in order to address the emergency, to make expenditures, and execute contracts and change orders for contracts, not to exceed the amounts indicated per transaction or contract, and not to exceed $5,000,000 total for each activation. Personnel Maximum Authority Per Transaction or Contract Logistics Section Chief Emergency Operations Center Manager $20,000 $100,000 Department Executive Directors $1,500,000 2. The authority delegated in this Order shall not be further sub-delegated by the Emergency Operations Center Manager or any of the Department Executive Directors.