Item A: Next Steps on Facility Reserve

Home Browse Search

ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Next Steps on Facility Reserve Meeting Date: April 22, 2009 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of this work session is to establish policy direction for using a portion of the Facility Reserve for acquisition of a Police Facility, and to establish policy direction for next steps in addressing the deficiencies of the existing Eugene City Hall. BACKGROUND At the February 11, 2009, work session, the council unanimously passed a four-part motion seeking additional analysis and information related to a potential Police Facility and next steps on City Hall. Following is a recap of each of the four council directives followed by a summary of the information subsequently gathered by staff. See Attachment A for a summary of project costs related to City Hall upgrades and Police Facility options on City-owned sites. 1.Develop a conceptual plan and estimate for (a) making seismic upgrades to City Hall to meet the life safety standard, and (b) expanding Municipal Court’s space to meet the court’s needs a.Several options were studied as possible upgrade strategies including steel-braced frames, concrete shear walls, steel moment frames, and energy dissipating damping devices. Concrete shear walls appeared to be the most appropriate solution because they are cost- effective, they would be compatible with the existing concrete materials and construction at City Hall, and they have excellent strength and stiffness properties proportional to their length. See Attachment B for a more complete conceptual seismic upgrade narrative. The estimated total project cost for a seismic upgrade to meet the life safety standard at City Hall is approximately $6.0 million. b.An expansion of Municipal Court space to meet its short-term needs (approximately five years) could be accomplished by moving Human Resources to a new location and remodeling the vacated space to create a third courtroom and adjacent attorney/client meeting rooms. The existing conference room could be utilized as an additional jury room when needed. The estimated total project cost for such a remodel is approximately $1 million, not including relocation costs associated with moving Human Resources. 2.Complete an analysis of potential sites owned by the City but limited to downtown, to determine the most suitable site for a Police Facility and return to the council with a final recommendation on that location th The analysis of potential sites was limited to the half-block south of City Hall across 8 Avenue, and the former Agripac cannery site to the east of the Federal Courthouse. Z:\CMO\2009 Council Agendas\M090422\S090422A.doc