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<br /> <br />ECC <br />UGENE ITY OUNCIL <br />AIS <br />GENDA TEM UMMARY <br /> <br /> <br /> <br />Work Session: City Manager Annual Performance Review <br /> <br /> <br />Meeting Date: May 27, 2009 Agenda Item Number: A <br />Department: Central Services-Human Resources Staff Contact: Denise Smith <br />www.eugene-or.gov Contact Telephone Number: 682-5731 <br /> <br /> <br /> <br /> <br />ISSUE STATEMENT <br /> <br />Jon Ruiz was hired as the City of Eugene City Manager on April 14, 2008. This agenda item is for the <br />council to review the process and materials to be used in City Manager Jon Ruiz’s first annual <br />performance review. Decisions and discussion points for the council’s consideration include finalizing <br />the process, finalizing the forms, and review of the listings of participants from the community, and City <br />employees, who will be invited to contribute feedback. The council will also have the opportunity to <br />work with staff to finalize the dates and timing for the process. <br /> <br /> <br />BACKGROUND <br /> <br />In the fall, the council gave direction to Human Resources around a process it would like to use for <br />giving annual performance feedback to the City Manager. Councilors had agreed on the dimensions, <br />basics of the process and the groups who would be asked to contribute feedback. <br /> <br />Human Resources has taken the council’s direction and refined the process and forms to meet the <br />council’s goals of a timely and informed performance review with the City Manager in the next few <br />months. <br /> <br /> <br />RELATED CITY POLICIES <br />The City Council has historically conducted an annual performance review of the City Manager. This <br /> <br />process is a continuation for City Manager Jon Ruiz. <br /> <br /> <br />COUNCIL OPTIONS <br /> <br />City Council members may evaluate and discuss the following decision points and direct staff <br />accordingly: <br /> <br />? <br /> <br />Upon reviewing the proposed lists of contributors from the community and organization, the <br />council may supply feedback to Human Resources with any list adjustments. <br /> <br />? <br /> <br />The council may direct staff to provide the collected feedback summaries to councilors for their <br />review prior to each councilor’s completion of their individual reviews, or they may just have <br />this information included as part of the final notebook before the actual review is given. <br /> Z:\CMO\2009 Council Agendas\M090527\S090527A.doc <br />