Admin Order 21-10-02 - Laserfiche WebLink

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2. Education of the Notary Public: A notary is responsible for knowing and understanding Oregon laws and administrative rules relating to notaries, found in ORS Chapter 194 and Oregon Administrative Rules Chapter 160 -100. The Secretary of State's Office is available for questions and presents notary seminars, maintains a website, and publishes the Oregon Notary Pudic Guide. A City employee who serves as a notary is expected to utilize these resources and may do so during working hours with permission of his or her supervisor. The City Recorder will make every attempt to notify City notaries of training opportunities as they arise. Supervisors should encourage their employees who serve as notaries to attend such trainings. I Letter of Agreement: The City Recorder's Office maintains a listing of all City employees who are commissioned as notaries as part of their job function. Each employee and his or her supervisor must sign a letter of agreement that includes the notary's commission number and date of expiration, and file it with the City Recorder's Office. Each time a notary's commission is renewed, the notary is responsible for providing to the City Recorder a new signed letter with the new commission information. A copy of the letter of agreement form is attached to this order as Exhibit A. 4. Providing Notary Services to the Public: Because a notary has an ethical obligation to serve the public for the common good by responding to any reasonable request for a notarization, the City does not prohibit employees from notarizing for members of the public or other staff members if those requests meet the requirements for legal notarization. A notary has the sole responsibility to refuse a notarization and may not do so based on a person's membership in a protected class. 5. Charging for Notary Services: when notary services are provided by City employees (either to the public or to other City employees) during their working hours and are not related to City business, fees are charged to compensate the City for interruption of the employee's regular duties in accordance with the fees established by the City Manager pursuant to Section 2.020 of the Eugene Code, 1971. 6, Rescinding Fee Waivers: Current notaries who signed a waiver of Fees at the time they applied for their notary commissions must provide the Oregon Secretary of State's Office with a written notice rescinding the waiver. A copy of the form to do so is available from the City Recorder's office. 7. Posting Fees: The fees to be charged for an employee's performance of notarial acts have been established by administrative order of the City Manager consistent with the maximum fees contained in OAR 160 -100 -400. Those fees are to be conspicuously displayed in each office where a notary works or a copy handed to the customer prior to performing the notarial act. Copies of the schedule are available from the City Recorder's Office. Administrative order - Page 2 of 4