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Interviews have tentatively been set for May 1 and 2 and will follow the same format as recent interviews, with candidates being given time at the beginning of their interview to present their qualifications and reasons for applying. Predetermined follow-up questions will then be asked by the councilors. Appointments will be scheduled for June 11, 2012. Role of advisory groups in making recommendations for appointment Questions have been raised about the appropriate roles of advisory groups and of their incumbent members in making recommendations to the Mayor and council on selection of applicants for interviews and appointments. Several advisory groups have a practice of weighing in on these appointments, with the understanding that the ultimate decision rests with the council. The council binders this year will contain not only applications, but templates with information on each group’s purpose, current focus, number of openings, and the knowledge, skills and abilities considered essential for effectiveness. These templates are intended to provide relevant information to help the council, and serve as an alternative or addition to recommendations for or against any particular individuals. Update on Recording and Webcasting BCC Meetings State of Oregon law requires that meeting records be maintained for public bodies and that sound, video or digital recording or written minutes may be used to satisfy this requirement. At a minimum, the record of the meeting must include the name of the group; date, time and location of meeting; names of advisory group members in attendance and absent; a reference to any document discussed at the meeting, and decisions, recommendations and actions. Meeting records are made accessible through the City website, and can be provided in alternate formats. At this time, the City’s advisory groups employ a wide range of methods to record meetings. As funds for providing written minutes are reduced, alternatives such as single-frame video recording have become more viable. Initiatives are underway to enhance video capability for the entire City organization, and to provide departments with resources to perform some level of audio- and video- recording and storage for advisory groups. RELATED CITY POLICIES Elements of this item relate to the council goal of “effective, accountable municipal government.” COUNCIL OPTIONS The council may provide input and direction for staff follow-up on the issues discussed. No formal action is anticipated. CITY MANAGER’S RECOMMENDATION No recommendations are offered by the City Manager. SUGGESTED MOTION No suggested motions are offered by the City Manager. S:\CMO\2011 Council Agendas\M111212\S111212B.doc