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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Update on City Hall Meeting Date: July 9, 2012 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 541-682-5547 ISSUE STATEMENT The purpose of this work session is to provide an update on planning efforts related to City Hall. BACKGROUND At the March 16, 2011, work session, the council directed the City Manager to develop and implement a transition plan for moving all remaining City services out of City Hall by June 30, 2012, and to develop a phased approach to building a new city hall at the current site utilizing available resources. The council also directed the City Manager to return with a funding plan for the project. This is both an update on those efforts and an opportunity for the council to provide input. At the June 22, 2011, work session, a brief update was provided to the council on efforts to relocate existing City Hall functions to a combination of temporary, longer-term, and permanent space while the plan for a new city hall is finalized and approved by the council. An update on the culmination of those efforts will be provided at the work session. At the same June 22, 2011, work session, the council expressed general approval to proceed with the staff-presented plan for reaching a final decision on the two primary options being considered for City Hall: the new building option and the major renovation option. The plan included soliciting input from the local chapter of the American Institute of Architects (AIA) that included review and comment on previous City Hall studies, and analysis of the urban context around the City Hall site. The final report can be found at http://www.eugene- or.gov/Archive.aspx?ADID=176. The plan also included retaining two architects for the purpose of developing and evaluating strategies for achieving both the new building and major renovation options within a proposed budget for review and input by a citizen advisory committee. The architects selected were Poticha Architects for the major renovation option and Rowell Brokaw Architects for the new building option. Conceptual cost models were developed and refined by Turner Construction. The City Hall Advisory Committee (CHAC) members provided a broad variety of viewpoints by people with knowledge of accessibility, design, construction, finance, development issues, downtown issues, and/or historical preservation. The CHAC members are listed in Attachment A. S:\CMO\2012 Council Agendas\M120709\S120709A.doc