Item A: Workshop-City Hall Complex

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Workshop: City Council Goal - City Hall Complex Meeting Date: September 26, 2007 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of the workshop is to discuss several items related to the City Hall complex project and verify decisions to be made at the October 17 work session. Information will be presented on the Police Patrol Facility site selection analysis and City Hall design progress, cost models for police patrol facilities on generic sites downtown and out of downtown, public involvement activities and the City Hall eco-charrette. BACKGROUND At the July 20, 2007, work session, the council decided to continue master planning efforts for a new city hall. The design team has continued public involvement, explored Police Patrol site options, and expanded concept design studies for a new city hall. Police Patrol Site Options At the November 20, 2006 work session, the council identified the Rock N’ Rodeo/Butterfly Lot site as the preferred site for a new city hall, and decided to separate police patrol functions from city hall primarily due to site constraints, competition for ground floor space, and issues related to city hall’s sense of welcome and openness. In the months following that meeting, complica- tions arose for using the Rock N’ Rodeo site and new benefits were identified for using the exist- ing City Hall site. At the July 11, 2007 work session, the council decided to pursue future city hall planning on the existing City Hall site. Because of this change, the design team included the existing City Hall site as one of the possible sites for a new police patrol facility. The project team will present research and facilitate a discussion regarding site selection for the police patrol facility. Much of the research was developed with the Police Facilities Specialized Input Group as part of the public involvement process. The Police Facilities SIG consisted of four Police Commission members who joined with the design team to review programmatic functions, develop site selection criteria, and discuss site options and suitability. The design team then developed comparative cost models for patrol facilities in various locations and site configurations. Decisions to be considered at the October 17 work session include selecting a site for a new police patrol facility. See Attachment A for a report outlining the work of the Police Facilities SIG. Expanded Concept Design As part of concept design, the design team collaborated with City staff in an eco-charrette on September 14, 2007, to define sustainable design goals and explore implementation strategies for the project. The team will update the council on the results of the charrette at the workshop. F:\CMO\2007 Council Agendas\M070926\S070926A.doc