Item A: City Hall Complex Strategic Issues Workshop

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY City Hall Complex Strategic Issues Workshop Meeting Date: October 19, 2005 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of the October 19, 2005, City Council workshop is to explore strategic issues that will guide the Eugene City Hall Complex Master Plan, and provide the consultant team with an understanding of the council’s preliminary leanings on these issues prior to the development of the public involvement process. The results of this workshop will be used as the basis for developing specific options for the approach to and cost of the master planning and public involvement process for the City Hall Complex, which will be brought back to council for specific direction at the November 23, 2005 work session. BACKGROUND On May 25, 2005, the council approved the City Hall/Police Building Priority Issue Action Plan which identified the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed project outcomes. The first phase of the action plan is identified as the Policy Advisement Phase which will culminate with the council workshop. The council approved the allocation of up to $50,000 from the Facility Replacement Reserve to implement Phase 1 of the action plan. On September 12, 2005, a public hearing was held to give the citizens of Eugene an opportunity to offer suggestions on a master planning process related to City Hall and associated City facilities, and identify issues to be addressed as the City plans for its future downtown facilities needs. Several people addressed the council at the hearing and several more people have subsequently submitted written comments on the subject of City Hall master planning. Both oral and written comments have been forwarded to the consultant team for consideration throughout the master planning process. RELATED CITY POLICIES The City Hall Complex master planning and public participation process relates to the council goals of an effective, accountable municipal government, a safe community, and sustainable community growth and change. In addition, the City Hall/Police Building action plan identifies ten key issues that must be addressed as the action plan moves forward. L:\CMO\2005 Council Agendas\M051019\S051019A.doc