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M I N U T E S <br /> <br /> <br />Eugene City Council <br />Work Session <br />McNutt Room <br />777 Pearl Street—Eugene, Oregon <br /> <br /> October 22, 2008 <br /> Noon <br /> <br />COUNCILORS PRESENT: Mike Clark, Jennifer Solomon, Betty Taylor, Bonny Bettman, Andrea Ortiz, George <br />Poling, Alan Zelenka (via telephone), and Chris Pryor. <br /> <br />Her Honor Mayor Kitty Piercy called the meeting of the Eugene City Council to order at 12:00 p.m. <br />Ms. Piercy noted items to be discussed that were not included in the meeting agenda concerned the updated police <br />auditor brochure and ballot postage for the upcoming November elections. <br />Mr. Pryor, seconded by Ms. Bettman, moved for approval of the recruitment brochure for <br />the police auditor. The motion passed unanimously, 7:0. (Mr. Zelenka had not yet joined <br />the meeting by phone and was not present for the vote.) <br />Ms. Bettman, seconded by Ms. Ortiz, moved to allocate up to $2,500 from the General Fund <br />contingency to pay for Eugene’s approximate share of postage due on mailed ballots. <br />Ms. Bettman commented she had been alarmed to learn that the ballots provided to citizens for the upcoming <br />elections were larger than had been anticipated and would require additional postage beyond the standard $0.42 in <br />order to be mailed correctly, a fact which Ms. Bettman felt had not been adequately communicated to the community. <br />She expressed that it was very important that every vote be counted properly. <br />Ms. Piercy noted that State Representative David Edwards was also concerned about the postage matter for the <br />ballots and had been working at the state level to provide additional funds for ballot postage. <br />Mr. Clark said he supported the motion, noting that he had spoken to Lane County Commissioners Bobby Green and <br />Faye Stewart regarding the matter. He noted that the Lane County Board of Commissioners had passed a motion to <br />cover a majority of the funds that would be required to make sure that the ballots were delivered and counted <br />properly. <br />Mr. Poling confirmed that Ms. Bettman’s motion indicated that it would provide for any funds over the standard <br />$0.42 postage rate so that no one’s ballot would arrive at the Lane County Board of Elections office with postage due <br />whereupon it might be returned to the voter. <br />Ms. Solomon asked if the City had the support of the post office regarding the motion and if they knew of the <br />potential problem regarding the larger, heavier ballot envelopes. Ms. Piercy could not answer the question but noted <br />that her understanding was that any ballot arriving with postage due would be rejected. <br />Mr. Clark commented that he understood that the Lane County Commissioners had that morning agreed to accept <br />any ballots that had insufficient postage and that such coverage would be covered out of their contingency funds. He <br />supported Ms. Bettman’s motion and felt it was a good way for the City to step up and make sure that each vote was <br />counted properly. <br /> <br />MINUTES: Eugene City Council October 22, 2008 Page 1 <br /> Work Session <br /> <br />