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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Action: Appointments to Boards, Commissions and Committees Meeting Date: October 25, 2004 Agenda Item Number: 4 Department: City Manager's Office Staff Contact: Mary Walston www. ci. eugene, or. us Contact Telephone Number: 682-5406 ISSUE STATEMENT This is an action item to appoint members to the Budget Committee, and Toxics Board, Lane Regional Air Pollution Authority (LRAPA), Historic Review Board, and Police Commission. BACKGROUND Each year the council makes appointments to boards, committees and commissions. The last major recruitment and appointment process occurred in October 2003. Chapter 2 of the Eugene Code addresses standing committees to the City Council and the appointment process for those. For most standing committees created in the Code, the council is the appointing authority. The annual recruitment for boards, committees and commissions was initiated on July 19, 2004, and concluded on September 24, 2004. The recruitment was publicized on the Internet, through press releases, council newsletter items, city offices, and at city related meetings and event. In addition, information and outreach on city boards, committees and commissions was available at the Eugene Celebration. Notices of the vacancies were mailed to a number of community organizations, and a list of interested parties. Members of the council were provided with copies of the applications. From this, the council selected those persons who were to be considered as finalists and who were subsequently interviewed by the council. If an applicant received five or more votes to be appointed, that person was presumed to be appointed and thus the motion to appoint reflects that presumption. The council may nominate applicants receiving less than five votes. Ballots are attached to the agenda item summary. Councilors are to complete the ballot and turn it in to council support staff at the beginning of the work session on Monday, October 25. Ballots will be tallied and provided to the council at the start of the 7:30 p.m. meeting, that same night. Appointments for the Budget Committee, Toxics Board, Historic Review Board, Police Commission, and the Lane Regional Authority (LRAPA) are all set for October 25. Due to scheduling concerns, the appointments for the Planning Commission and the Human Rights Commission have been set for Monday, November 8. L:\CMO\2004 Council Agendas\M041025\S0410254.doc