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City Manager Taylor indicated he would continue to work to provide the council with multiple options. <br /> <br />Mr. Pryor did not agree a motion was needed in every instance but suggested that, following an update, the <br />manager restate the council’s direction if it was not clear. <br /> <br />City Manager Taylor concluded there was no change to the operating agreements; rather, the discussion led <br />to clarification of the process for staff. <br /> <br /> <br />II. Protocol for Contingency Requests from Nonprofit Entities <br /> <br />Mayor Piercy recalled that the council decided last November to ask the Budget Committee to discuss the <br />potential of establishing a fund for the council to use to grant funding requests from nonprofits. She asked if <br />the council wished to place some policy parameters around the creation of such a fund prior to the <br />committee’s discussion. She suggested that criteria for the allocation of funds might be needed if such a <br />fund was established. <br /> <br />Mr. Kelly did not recall there being unanimous council support for the establishment of such a fund and <br />believed the council was taking the right approach in first seeking input from the Budget Committee first. <br />He agreed that criteria for such a fund would be needed, but he did not want to spend time on that discussion <br />now. <br /> <br />Ms. Taylor preferred not to have such a fund and suggested that the City’s money for such purposes be <br />directed through the Human Services Fund unless it was something that would clearly further a council goal. <br />She did not want the council to establish such a fund and then have to deal with emotional requests for <br />money. <br /> <br />Mr. Pryor recalled that the council discussed whether it wanted to have such a fund and while he could see <br />arguments for both sides, his impression was that the City had a use for all the money it had. He thought if <br />such a fund was established, a process was needed for the distribution of funds. He agreed with Mr. Kelly <br />about the value of the Budget Committee discussion. <br /> <br />Mr. Papé expressed concurrence with the remarks of Ms. Taylor and said in the past, the council had not <br />been able to act with the funds it had in a fair and consistent manner. He said a process existed for the <br />distribution of funds to nonprofits, and it was called the budget process. <br /> <br />Mr. Kelly suggested that staff avoid using the word “contingency” when discussing the issue with the <br />committee. He recalled that previously the council did have criteria for the disbursement of such funds. He <br />thought Ms. Taylor’s remarks about distributing money through the Human Services Fund (HSF) were well- <br />taken, but occasionally some nonprofit entities that would not fall under the Human Services Commission’s <br />purview needed seed money or start-up funds and he hoped to establish something for them. <br /> <br />Ms. Bettman liked the process the council previously used to distribute funds, calling it fair. She favored <br />reviving that process or establishing a process that identified surpluses at the end of the fiscal year to be set <br />aside for distribution under council-established criteria. That funding might be used to fund unexpected <br />expenses or something that the budget was unable to support. She wanted the fund to be used for Eugene <br />residents. <br /> <br /> <br /> <br />MINUTES—Eugene City Council April 17, 2006 Page 3 <br /> Process Session <br /> <br />