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ATTACHMENT D PROPOSED MASTER PLANNING AND PUBLIC PARTICIPATION PROCESS Step 1 - Define the Process Following the selection of appropriate consultants through an open qualifications-based Request for Proposals process, the Staff Team and Consultant Team would start by assembling and reviewing relevant background information including adopted plans, committee reports and recommendations, and council action history related to City office space and downtown. City staff would then return to council with a summary list of identified issues and recommendations as to which of those issues should be considered as already having been decided and which should be on the table for input from the community. This work session will provide the opportunity for council to establish the policy framework for the public input process and identify the level of community engagement to which the City should commit. The IAP2 Public Participation Spectrum is an effective tool for establishing the desired public participation goal and the corresponding promise to the public. The Staff Team and Consultant Team would then develop the plan for the public input process, including specific desired outcomes from the process, identification of represented and underrepresented stakeholders, ideas of how to invite participation, and selection of the appropriate tools and techniques for use in Steps 2 and 3. Step 1 could also involve a citizen advisory committee, blue-ribbon panel, or some other mechanism to ensure that the community's values, concerns, and issues are reflected in the alternatives developed for the master planning and public participation process. A target schedule and budget can then be developed for the remaining two steps of the process. The Staff Team and Consultant Team would present the alternatives and recommendations to council for review and approval. End product: a detailed description of the proposed master planning and public participation process related to the replacement of City Hall. Estimated cost: $75,000. Step 2 - Explore the Issues The next step is to implement the process developed in Step 1 by exploring the relevant issues through a variety of public participation techniques with the intention of including as broad a spectrum of participants and viewpoints as possible. Possible tools and techniques include: public workshops; focus groups; design charrettes; open houses; surveys, questionnaires, and polls (using mail, telephone, and/or internet); web sites; newspaper inserts; and press releases. We could invite Neighborhood Associations to co-sponsor some of these activities to ensure widely dispersed outreach to all parts of the city. Depending on Council direction is Step 1, the issues to be explored could include, but not be limited to: · Site considerations · Security vs. transparency · Consolidation of City services · Accessibility · Enhancing the vitality of downtown · Financial considerations · Supporting the Great Civic Street · Integration of Public Art · Developing mixed-use opportunities · Replacement vs. renovation of exist- · Sustainable building opportunities ing City Hall · Enhancing civic open space · Phasing · Promoting excellence in design · Co-location with other agencies · Transportation and parking · Other issues that may be identified L:\CMO\2005 Council Agendas\M050110\S050110C.doc