Item 2A: Approval of City Council Minutes

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? project site, ? approach to consolidation options, and ? council direction for completion of the remaining work for implementation and planning phase of the City Hall complex. Mr. Cohen said the consultants agreed with using the currently City Hall site for the project and master planning that site would allow it to accommodate full consolidation, either wholly or incrementally. He said that would provide an appropriately sized site area that would maximize future flexibility and was located adjacent to other governmental entities. Ms. Ortiz, seconded by Mr. Pryor, moved to direct the City Manager to use the ex- isting City Hal site for the planning and design of City Hall. Ms. Bettman asked if the option to build and occupy a patrol facility first prior to the move would occur before or after the ballot measure. Mr. Cohen said the assumption was after the ballot measure, but that would be the council's decision. Ms. Bettman said she assumed an incremental approach would mean a smaller bond measure to build a non- consolidated space and would require a second bond measure, which she felt spelled the failure of bond measures and would result in moving forward with only a police station and that had been the preference all along. She pointed out that the public preference was for a City-owned site and not necessarily the current City Hall site. She asked if the County commissioners had taken a position regarding sale of the butterfly lot. Mr. Penwell replied that staff and consultants had met with the County's facilities subcommittee, which indicated it was open to proposals. He said that staff had conducted due diligence but would not present a formal proposal unless the council decided to continue pursuing that site. Ms. Bettman asked if calculations of additional costs for relocation were based on an incremental approach. Mr. Cohen said the master plan process being proposed was intended to provide the council with more information to answer many of the questions being raised. He said there were many consolidation options and the council did not have to choose one at this time. He said the council could decide among options once the master planning process had provided details. He said that the other sites had been evaluating using the criteria developed with input from the council and the public and the recommendation for the current City Hall site was based on those criteria. He said an incremental approach was not reflected in estimates of moving and relocation costs and the intent of master planning was to identify with more certainty those costs. He said the math had to be based on a real scenario. Mr. Penwell said that there was a clear preference for keeping the police patrol facility and City Hall as a consolidated project. Mr. Pryor remarked that he had always preferred the current City Hall site as the most reasonable and direct approach with a site that met the criteria and maximized options for consolidation. He said many sites had been evaluated and it was time to make a decision. He felt the recommendation was thoughtful, considered and based on experience and facts. He had not heard any councilors indicate a preference for moving forward with only a police station and he did not think a bond measure would fail on the basis of some difference in amount; it was the responsibility of the council to make that measure as attractive to voters as possible. He intended to support the motion. Mr. Zelenka agreed with using the current City Hall site and noted that the City also owned the property across the street, which should be incorporated in the planning process. He was also agreeable to an MINUTES—Eugene City Council July 11, 2007 Page 5 Work Session