Item A: Workshop-City Hall Complex

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The design team has begun expanded concept design looking at scenarios that fully consolidate city hall functions immediately, options that fully consolidate city hall functions incrementally, and explores police patrol functions included and separate in both scenarios. The team will share the concept design progress with the council at the workshop, focusing on how it relates to the decision of police patrol functions on the City Hall site. Public Involvement Update Public involvement activities took place at a variety of geographically dispersed venues includ- ing concerts and movies in the parks, First Friday Artwalks, Neighborhood Association picnics, and the Eugene Celebration. Outreach to youth occurred at the Youth Summit and the Leader- ship Training. Outreach to Latino residents continued at the Plaza Latina and selected Latino organizations. Coffee with Mayor Piercy served as an effective “raffle prize” for people of color who signed up to participate in city hall discussions, and acting City Manager Angel Jones has agreed to be the new “prize.” Public reaction was almost 100% appreciative of the effort to “come to them” and of the information about the planning process. In general, people seemed to think that a new city hall was needed and want it to be a model of sustainability. They thought it was important that the City had a facility replacement reserve fund and hoped the old Federal Building could be part of the eventual solution. This fall, public involvement activities include facilitating input on three topics specific to this phase of the design process: accessibility, sustainability and police facilities. The Police Facilities Specialized Input Group meetings were held in August and September and the Accessi- bility and Sustainability Specialized Input Groups are meeting next week. The next Community Forum is scheduled for October 18, 2007 from 6:00 to 8:30 p.m. at the First United Methodist Church at 1376 Olive Street. Community Forum participants will continue to serve as an important source of design inspiration, and will see the design progress to date and give feedback to the consultant team. RELATED CITY POLICIES The city hall complex master planning and public participation process relates to the council values of: effective, accountable municipal government; a safe community; and sustainable development. The council has identified a continuing goal in 2007 to adopt an implementation plan for a parallel process for the construction of a new city hall and police facility. The approved City Hall Complex Action Plan identifies key issues that must be addressed as work toward the goal progresses. COUNCIL OPTIONS The council is asked to provide feedback on the police patrol facility site options and general feedback on the city hall design progress to date. It is not anticipated that the council will be asked to act on specific motions during this workshop. The council will be asked to take action at the October 17 work session to select or narrow the police patrol site options. The council will review further concept design progress at the December 12, 2007, workshop. F:\CMO\2007 Council Agendas\M070926\S070926A.doc