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ECO: Project Outline for Land Needs Study January 2008 Page 2 public involvement processes in the City, such as committees that are working on infill compatibility standards and identifying opportunity sites for infill development. ? A consultant will lead the public involvement process. The consultant conducting the buildable lands study will manage and lead the public involvement process with logistical and other support from City staff. ? Frequent updates to the Planning Commission and City Council will be necessary. The City Council will want frequent updates on the project process and opportunities to provide direction on the process. The Planning Commission will advise the City Council. ? Technical analysis is the focus of the study. The study will focus on completing the land needs study, which is a largely technical exercise. Policy decisions about how to address a shortage of land in one or more categories (if this is shown to be necessary by the land needs study) will occur after this study and are not part of the work plan or budget for the intended RFP. ? Data format. The consultant will work with City staff to ensure that data is formatted and organized as required by the City, and data format specifications will be included in the intended RFP. ? GIS data may be used to develop a “dynamic” land inventory monitoring system. Although developing a monitoring system is not part a land needs study, the tax-lot- specific GIS data developed during this study may be used to develop a land inventory database that can be updated based on administrative data like building permits (a “dynamic” model). If the city intends to pursue a dynamic monitoring system, database design requirements will be incorporated into the intended RFP. ECONorthwest has substantial experience conducting buildable lands studies in Oregon. Based on our experience, we made the following additional assumptions about the study: ? Different groups will be involved in the study. The study will require input from four broad categories of people: (1) elected officials, (2) planners and other technical people from the City, Lane County, Springfield, LCOG, and DLCD, (3) interested stakeholders, and (4) and the general public. Some of these groups will be involved in the study through the formal public involvement process and some will be involved informally through work on the technical parts of the study. ? The public involvement process should have multiple opportunities for engaging decisionmakers, stakeholders, and citizens. The people giving input on the study are likely to understand the land needs analysis process at different levels and want a variety of opportunities for involvement. The public involvement process could include some or all of the following types of involvement: meetings and worksessions with the City Council and/or the Planning Commission, work with an advisory committee, interviews with knowledgeable stakeholders, on -line surveys, focus groups, public workshops, and other types of public involvement. ? Policy decisions are necessary for the study. The land needs study will require discussions and decisions about the assumptions used in the technical analysis, including ones relating to residential density, housing mix, infill and redevelopment, and commercial and industrial mix. Development of these assumptions will involve public involvement and direction from staff and elected officials.