Admin Order 21-01-02 - Laserfiche WebLink

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Section 3 - Compliance Required. Charitable solicitation of City employees while on the job during working hours shall be permitted only with the prior approval of the City Manager in accordance with this Program. Only funds or federations certified under this Program shall be allowed to solicit contributions from City employees as part of the Annual Charity Drive. All funds or federations shall have equal access to City employees. However, in order to minimize the disruption of the workplace, all access shall be coordinated and expressly authorized by the City Manager, or by the contractor, should the City Manager contract for campaign services pursuant to Section 11.2 of this Program. Section 4 - Certification of Funds and Federations. 4.1 Maximum Number. The City Manager shall certify no more than six funds or federations to participate in any annual campaign. 4.2 Application Process. Funds or federations seeking to participate in the Annual Charity Drive shall submit a written application to the City Manager on a form provided by the City. Applications must be submitted by June 1 of any year in which the City is accepting applications, except that the City Manager may extend the application deadline if necessary to achieve the Program's purposes. Applications shall demonstrate how the fund or federation meets the qualifications and certification criteria set forth in this Program. 4.3 Application Periods. The City shall conduct a regular open application period in 2002 and every three years thereafter. Except for the regular open application period, the City shall accept and consider applications from funds and federations only when fewer than the maximum number of funds or federations are certified to participate in that year's Annual Charity Drive. Beginning in 2002, all funds and federations shall reapply for certification during each regular open application period. 4.4 Qualifications. The City Manager shall determine if the fund or federation qualifies for certification based on the qualification criteria set forth in Section 5 of this Program. A fund or federation is qualified only if meets all the criteria listed in Section 5. 4.5 Certification. The City Manager shall select qualified applicants for certification based on the certification criteria set forth in Section 6. Only those funds and federations that are both qualified and certified will be allowed to participate in the next scheduled Annual Charity Drive. The City Manager shall notify each applicant in writing of his/her qualification and certification decisions. 4.6 Term of Certification. The City's certification of a fund or federation shall be effective for three years, or until the end of the current three-year certification period, whichever is sooner, unless the fund or federation is decertified pursuant to Section 7. 4.7 Review of Certified Funds and Federations. The City Manager shall review the qualifications of each participating fund or federation in the course of considering Administrative Order/Charitable Contributions Program - 3