Admin Order 21-01-02 - Laserfiche WebLink

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seeking certification. A fund or federation decertified on this basis is eligible to reapply at the next opportunity. Section 9 - Appeals. Any fund or federation that has been denied certification, has been decertified, or has been declared ineligible from participation in the Annual Charity Drive, may, within 15 days after the notice of denial, decertification, or declaration of ineligibility, appeal in writing to the City Manager. Unless the appellant and the City agree to a longer time period, an appeal shall be heard by a hearings officer within 15 days of the receipt of the notice of intent to appeal. The hearings officer shall hear and determine the appeal on the basis of the criteria contained in this Program. The hearings officer shall issue a written decision within 10 days of the hearing date. The decision of the hearings officer is final. Section 10 - Financial Reporting. Each fund or federation shall disclose to City employees during the Annual Charity Drive the fund's or federation's administrative and fund-raising costs. In addition, each fund or federation shall make available to employees who request it, the administrative and fund-raising costs of its member charitable organizations. Following the close of the Annual Charity Drive, each fund or federation shall provide to the City a report detailing the amount of funds pledged and provided to each member charitable organization. Section 11 - Annual Campaign. 11.1 Campaign Activities of Certified Funds and Federations. The Annual Charity Drive shall occur in the Fall of each year within a period approved by the City Manager. All certified funds and federations must campaign in the same time frame in a manner determined by the City Manager to cause the least disruption to the conduct of the City's business. Certified funds and federations are permitted to engage in fund raising activities on the City's premises and receive pledges of financial aid to be paid through the City's payroll deduction system only during the campaign period. 11.2 Conduct of Campaign. The City Manager shall manage the Annual Charity Drive either internally or by contracting for campaign services, disbursements, and public accounting of funds. In the event that the City Manager contracts for campaign services, the City Manager shall retain final authority for determining that all funds or federations receive equal access to City employees. If a fund or federation is dissatisfied with the contractor's decision regarding access, the fund or federation may appeal the decision to the City Manager, whose decision shall be final. Section 12 - Costs Paid by Certified Organization. Each fund or federation may be required to furnish pledge cards to the City to be used by employees to designate the dollars to be collected through paYroll deduction. Any costs to the City for the design and printing of combined brochures, pledge cards, or other related documents, or costs of the City for the management of the Annual Charity Drive shall be paid by certified funds or federations in proportion to the amount of funds pledged during the campaign. Extra administrative or operational costs to the City, including modification to the City paYroll system, if necessary, shall also be paid by the certified funds or federations. The City may deduct from the dollars collected for a fund or federation the amounts Administrative Order/Charitable Contributions Program - 6