CC Minutes - 03/10/08 Work Session

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The motion to amend failed, 4:3; Ms. Bettman, Ms. Ortiz, and Mr. Zelenka voting in favor. The main motion as amended passed unanimously, 7:0. C. WORK SESSION: Police Auditor Evaluation Process City Manager pro tem Angel Jones introduced Alana Holmes of Human Resources to outline the short-term and comprehensive evaluation processes for the police auditor. She suggested a shortened evaluation process to review the past year since Cris Beamud was hired as the Police Auditor, followed by development of a comprehensive evaluation process. She reviewed the materials contained in the agenda packet, which identified several options for the council to consider and invited feedback. Mayor Piercy thanked Ms. Beamud and the Citizen Review Board (CRB) for their hard work. She characterized the purpose of an evaluation as being helpful and providing information that could be used to move forward. She supported the idea of a shortened evaluation at this point and a more comprehensive evaluation next time. Ms. Bettman concurred with Mayor Piercy’s comments. She noted that Eugene’s police auditor model was unique. She said the ordinance was clear that the CRB would establish criteria and evaluate the work of the auditor’s office. She supported providing a verbal evaluation to the police auditor, using the Checklist Summary Form: Police Auditor Evaluation included as Attachment A to obtain feedback from the CRB and tasking the CRB with developing a recommendation to the council for a comprehensive annual evaluation process as set forth in Option A. Ms. Ortiz agreed with Mayor Piercy and Ms. Bettman. She indicated she would like to see Ms. Beamud conduct a self-evaluation as well. Mr. Pryor agreed with previous suggestions. He said an evaluation was a tool to guide performance and provide support and felt the CRB would provide valuable assistance to the council, which was the accountable body, in conducting the annual evaluation as it was more familiar with the daily operations of the auditor’s office. He favored both written and verbal evaluations. Ms. Solomon asked if citizens who used the police auditor complaint process could be surveyed about the effectiveness of the system. City Attorney Klein said he thought that was possible but would research the question. Mr. Zelenka concurred with previous speakers’ remarks. Ms. Ortiz asked who Ms. Beamud went to when she had concerns as no member or members of the council had been designated as the point of contact. Ms. Beamud replied that she tried to meet with the Mayor and president of the council on a monthly basis and was willing to meet with any council member at any time. She saw an evaluation as a road map of important expectations in the coming year. Mr. Poling supported obtaining input from citizens who used the system as part of the evaluation process. He said the police auditor reported to the council and should go to the president or vice president of the council first if there were concerns that needed to be addressed. MINUTES—Eugene City Council March 10, 2008 Page 6 Work Session