Item 2C: Ratification of IGR Actions of April 23, 2008

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such requirement existed for grants. Ms. Ortiz stated she understood and was fine with CCIGR voting on grants requiring two rather than three votes. Mayor Piercy agreed that everyone on the council should be notified of all grants, even the ones that did not require a CCIGR vote. Ms. Wilson related that another item raised regarding the Resolution language. She noted that the Resolution did not require all funding requests to go through the CCIGR for approval; that the Resolution only required notice of all grants and grants that were contrary to council policy should not be applied for by staff. She noted as an example that recently the council had directed staff to pursue funding through a grant and then the grant had been brought back to the CCIGR. She asked if this was the council’s intent. Ms. Ortiz averred that once an item had been vetted at the council there did not seem to be a need to revisit it in the CCIGR. Ms. Taylor and Mayor Piercy agreed. Ms. Wilson asked if there were other ideas to make the grant application process simpler. Ms. Ortiz asked how they could ensure that there would be 100 percent compliance citywide. Ms. Wilson responded that she had recently met with city executives and discussed the grant application process. She stated that one of the issues brought up at that meeting was that because of the short timeline for some grants, there sometimes was not enough time to bring them before the council. She wanted to know if the CCIGR was comfortable with staff providing notice to all of the councilors of a grant without first seeking approval. Ms. Ortiz expressed her concern about controversial grants. She stated she wanted to know about grants where the issue was controversial and was concerned that council would not know about those grants. MS. Wilson responded that the council would still need to be given notification of all grants that were applied for and that the Resolution prohibited staff from applying for any grant contrary to city policy. Ms. Taylor averred that if matching funds were required a grant application should come before the council. Ms. Wilson asked how the CCIGR members felt about grants that did not require matching funds. She noted again that the Resolution directed that grants that were contrary to city policy could not be applied for. She also asked how a situation in which one staff member applies for a grant and then another one applies for the same grant later should be considered. She brought up a recent grant application situation where one city department had submitted a grant application request to the CCIGR which was approved; then about a month later another city department notified the CCIGR that they were also applying for the same grant. She stated this resulted in a first-come, first-serve situation and took the decision for approving the grant application out of the hands of the CCIGR and left it to who ever applied first. She noted that Councilor Poling had weighed in and indicated that his preference would be to let staff submit both applications and let the granting authority decide. The other options were to wait until right before the application deadline, which she stated was a bad idea since this would further impact the application process due to tight time constraints; or to leave it on a first-come, first-serve basis. Ms. Taylor stated she preferred the first-come, first serve basis. Ms. Ortiz stated she did not have a problem with different departments applying for the same grant. She felt that whoever wrote the best grant should be able to show how they would best spend the funds and let the MINUTES—Council Committee on Intergovernmental Relations April 23, 2008 Page 3