Item 6: Ordinance on Chapter 2 Amendments: PC Bylaws

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ATTACHMENT C Proposed Chapter 2 Amendments Planning Commission Bylaws Chapter 2 Requirement Corresponding Planning Commission Reason for amendment Bylaw Section Proposal EC 2.330: Code requires Article III, Eliminate ex officio Staff has the opportunity the City Manager to Section 1 members and reduce to provide input as needed appoint 2 ex officio (non-Planning Commission at each meeting. Also voting) members of the membership from 9 (7 causes quorum concerns Planning Commission voting members and 2 ex-for voting purposes (5 (historically, the PDD officio members) to 7 Planning Commissioners Executive Director and a voting members. required) Public Works or other Dept. representative) EC 2.335(1): Code Article V, Change titles to “Chair” Desire to use titles established titles of Section 1 and “Vice Chair.” consistent with other “President” and “Vice boards and commissions. President” for Planning Commission officers EC 2.335(1): Requires Article V, Eliminate code reference Planning Commission election of officers at its Section 2 requiring election of would prefer some first meeting. Unclear if officers at “its first flexibility to appoint provision was intended as meeting”. officers after new a “one time” requirement members are seated, rather or on-going with each than their first meeting. Commission appointment. EC 2.335(2): Requires Article V, Change code to In their capacity, the Executive Secretary to be Section 5 “designate” rather than Planning Commission “elected”. The Planning “elect” the Executive simply “designates” the Director serves as the Secretary. Planning Director to Executive Secretary. perform the function of Executive Secretary Executive Secretary. ensures that accurate records of the proceedings are kept. EC 2.345: Quorum Article IV, Modify quorum from 5 to See comments under EC defined as 5 members of Section 2 4 members, given 2.330. the Planning Commission elimination of ex officio (based on 9 total members members). EC 2.350: Requires Article II(c) Eliminate requirement for Planning Commission Planning Commission Planning Commission review seems unnecessary. review of Capital review of the CIP. CIP discussion is focused Improvement Plans (CIP) on financial considerations which is not a part of the Planning Commission purview. EC 2355(3): Established None Eliminate reference to 3 Provision no longer terms for the first and 4 year terms for the needed. Code will retain 4 Planning Commission first appointees of the year term for new appointed under Chapter Planning Commission members and provisions 2 provisions for filling vacancies.