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Item 2A - Minutes Approval
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Item 2A - Minutes Approval
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6/9/2010 12:23:46 PM
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2/10/2005 10:16:06 AM
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Agenda Item Summary
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2/14/2005
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Councilor Taylor indicated she favored the item, but was uncertain the council should proceed given that <br />two council members were not present. She asked if it was urgent. Ms. Harding responded that enacting <br />it sooner would allow the owner to submit applications for permits earlier. <br /> <br />City Manager Taylor observed that, with one objection to taking action, the item would be acted upon on <br />January 24, 2005. <br /> <br />4. PUBLIC HEARING and POSSIBLE ACTION: <br /> An Ordinance Concerning City Expenditures; Amending Sections 2.515 and 2.525 of the Eugene <br /> Code, 1971; and Repealing Section 2.555 of that Code <br /> <br />City Manager Taylor explained that this item sought to make the Eugene Code conform to current <br />practices. <br /> <br />Financial Analysis Manager for the Central Services Department, Sue Cutsogeorge, stated that the code <br />was currently written as though someone physically sat down and wrote out checks and signed them. She <br />said this did not happen very often and the City had the technology to make payments through electronic <br />transfers, which was not addressed in the code. She explained that the proposed ordinance would update <br />the code, allow more formats for making payments of City expenditures and permit the City Manager to <br />delegate signature authority on the City's checking accounts. She asked the council to consider taking <br />action at the present meeting and indicated that, should the council take action, there was a subsequent <br />related resolution on the agenda that would place a council action on the record to provide to banks as <br />proof of authorization. <br /> <br />Mayor Piercy opened the public hearing. Seeing no one who wished to speak, Mayor Piercy closed the <br />public hearing. <br /> <br />Councilor Poling asked if the safeguards and safety checks would be removed from the system, should this <br />go into effect. Ms. Cutsogeorge replied that, while not exactly the same, there would be safeguards on the <br />system. She added that the City Manager would instruct staff, in his delegation of payment authority, to <br />follow the payment procedures that had been set up. <br /> <br />Councilor Poling ascertained that this would save staff time. He stated that the City needed to stay on top <br />of advancements in technologies and use them to the organization's advantage. <br /> <br /> Councilor Ortiz said she was glad to see staff continuing to improve City services. <br /> <br /> Councilor Kelly conveyed his appreciation for staff's response to his question, similar to Councilor <br /> Poling's question. He recalled that paper checks were facsimile signed by the City Manager and Mayor. <br /> He asked if the signatories were being changed to the City Manager only. City Manager Taylor responded <br /> that it would still require the signatures of the City Manager and the Finance Officer. <br /> <br /> Mr. Klein stated that the code originally dictated that checks should be signed by the Mayor or City <br /> Manager and the Finance Officer. He surmised this code provision dated back in history to an earlier <br /> form of City government. <br /> <br /> MINUTES--Eugene City Council January 10, 2005 Page 12 <br /> Regular Session <br /> <br /> <br />
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