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ATTACHMENT A SUMMARY OF THE DOWNTOWN SPACE PLAN POLICY DIRECTION Funded Projects Updated October 20, 2003 What is it? The Downtown Space Plan (DTSP) is a long-range plan to provide adequate and safe space for City functions located in the downtown core area. What involvement has Council had in the DTSP? Council has had several meetings to discuss various aspects of the DTSP (4/11/01, 4/25/01, 5/16/01, 9/19/01, 11/26/01, 1/30/02, 2/25/02, 4/8/02, 5/22/02). Council has provided direction to staff on a number of aspects of the plan. The major direction items include: · The City prefers to own facilities rather than to lease from private landlords · The City should plan to abandon the current City Hall, and construct new buildings within 10 years · The City should research a variety of ways to procure City buildings, including design/build, and report back to Council before the planning phase of any new City building · Relocation of Fire Station #1 and Police Special Operations should be the first priority in the DTSP, with a new Police Headquarters next and a new City Hall last in priority · The planning will include consideration of possible joint development with other agencies; locations along 8th Avenue from Oak Street to the river, as well as possible sites for joint development with other agencies; potential for use of some of the warehouse and historic structures east of Mill for some City functions; and examination of consolidation As a result of this Council direction, staff developed policies around the maintenance and preservation of City Hall and the Public Works Building to address the level of reinvestment to be committed to those assets through 2010. These policies were provided to Council on July 5, 2001. What facilities are included in the DTSP? For planning purposes, the DTSP includes City Hall, a Police Headquarters building, Fire Station # 1 and a Police Special Operations facility. City staff currently located in a number of buildings would be included in the plan: City Hall, 858 Pearl Street, Eugene Hotel, Central Building, Aster Building, Jacobs Building, Lincoln Yards and the Overpark. For planning purposes, the Atrium was not included in the analysis, but it could be added at the time when the new City Hall is being considered. The specific facilities to be included in any future project will be determined by Council as they review the imple- mentation plan for each new building. What is the cost of the DTSP? Cost estimates were developed assuming that the facilities would provide space to meet the anticipated needs of the City functions included in the plan until the year 2020 (although there is a tabled Council motion to change this assumption). In 2001 dollars, the total cost of the remaining projects in the plan was originally estimated to be $68.4 million. If the project costs are inflated out to the expected year of construction, the cost was $84.9 million. These figures do not include any costs for parking. The specific cost for each facility will be brought to Council for review as part of an implementation plan. How will the City pay for the projects in the DTSP? The City will look for internal funding sources where possible for these projects. There is a funding gap of $60 million, however, for the unfunded projects remaining in the plan. Council has dedicated proceeds from the sale of certain assets, as well as any balance in the Facility Reserve, to DTSP projects. In addition, a "capitalization component" of the facility charge for functions located in City-owned office space in the downtown area was implemented in FY03. Tthis charge will be an on-going funding source dedicated to the DTSP projects. The specific funding plan for each facility will be brought to Council prior to implementation. L:\CMO\2005 Council Agendas\M050223\S050223B.doc