Item 2A - Minutes Approval - Laserfiche WebLink

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Mr. Pryor liked the distinction between the work sessions and the process sessions. He found the process session to be the most helpful and useful meeting he had participated in thus far. He did not mind waiting until April to finish addressing the issue. Ms. Utecht asked the mayor and councilors how they wished to proceed. After some discussion on whether to schedule an additional earlier process session, the council decided to have staff work on the results from the discussion and bring the extrapolation back to the council process session scheduled for Monday, April 18. Mr. Pap6 objected to allowing this topic to take up the whole process session. Ms. Ortiz said it was an important topic. She wanted to do it right so that the results would have a long shelf life and did not want to limit the process. Mr. Pap6 suggested splitting the issue and addressing one piece in the process session and one piece in a work session. Ms. Taylor advocated for devoting the process session to this issue. Mr. Kelly stated that there was formalized code language for standardized commissions and committees, but there was nothing like that for committees formed by the mayor. He thought there should be some kind of guiding language for mayor's committeesl He opined there was some value in bounding what a mayor's committee could be. He noted that the council had approved the nominations for former Mayor Torrey's Economic Development Committee. He likened it to the Senate approving the President's nominations and advocated for continuing this supervisory role. Mayor Piercy said while she recognized why the issue had arisen, she only had a couple of things under her charge, the ability to weigh in on the agenda and the right to form committees (with the caveat that budget considerations had to be weighed), and the rest of her job was "showing up." She was concerned about being constrained, especially given that any recommendations or proposed actions that resulted from a committee would come before the council anyway. Ms. Taylor concurred with Mr. Kelly. She remarked that the council was "expected" to support the results from such committees. She felt a committee should bring ideas but not have the assumption that the council would automatically support them. Mr. Pap6 said he would not put limitations on the mayor's committees. Mr. Pryor called it a great check and balance. He thought it was an interesting conversation but did not want to constrain the rights of the executive branch. Ms. Utecht observed that Mr. Kelly and Ms. Taylor were the only councilors interested in discussing this item further. Mr. Kelly suggested the item be "parked" until fall 2005. 4) Strategic Planning Session City Manager Taylor asked if the suggested start and stop times would work for councilors. Mr. Kelly could not make it on Friday until 10 a.m. MINUTES-- Eugene City Council February 8, 2005 Page 10 Process Session