Item A: Delegation of Authority to City Police Auditor Regarding Auditor’s Staff

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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY c Work Session: Discussion of Administrative Order Number 21-06-03 - City Manager's Delegation of Authority to City Police Auditor Regarding Auditor's Staff Meeting Date: June 19,2006 Department: City Manager's Office www.eugene-or.gov Agenda Item Number: A Staff Contact: Greg Rikhoff Contact Telephone Number: 682-5177 ISSUE STATEMENT This is a work session is to review and discuss Administrative Order Number 21-06-03, which delegates "day-to-day supervision of staff in the auditor's office," and states that the auditor "should have a significant role in the hiring, supervision, discipline and discharge of such staff." BACKGROUND On November 8,2005, voters in the city of Eugene approved an amendment to the Eugene Charter authorizing the City Council to hire, supervise and specify the salary of a Police Auditor. On January 18, 2006, the City Council held a work session to discuss the implementation of that ballot measure. At that meeting, an ad hoc committee of the City Council was appointed to address recruitment, selection and related issues concerning the auditor and staff to the auditor. One such matter addressed by the committee and the City Council several times was that of the hiring, supervision, discipline, and firing of the auditor's staff. On May 24,2006, City Manager Dennis Taylor signed Administrative Order Number 21-06-03, which dictates that the City Manager by that Administrative Order, delegates specific employer-related authority to the Police Auditor. Specifically, the order states: "1. Personnel matters related to the Police Auditor's staff shall be managed as follows: a. The City Manager has the ultimate authority to hire and fire City employees. The City Manager by this policy is delegating the authority to the Police Auditor to recommend to the City Manager or designee, personnel decisions related to the hiring, evaluation, discipline and discharge or transfer of staff in the Auditor's office. The Auditor will make recommendations consistent with the general policies and guidelines of the City. The City Manager will accept the Auditor's recommendation on these matters unless the recommendation violates federal, state or local law , is contrary to City policy, violates a collective bargaining agreement, or is contrary to accepted labor and employment practices. b. Day-to-day operational supervision of the staff in the Police Auditor's office, including scheduling and assigning work, monitoring and directing activities and providing coaching and training is hereby delegated to the Police Auditor, with the understanding that the Police Auditor will do so consistent with applicable City policies and/or labor agreements. LICMOl2006 Council Agendas1M0606191S060619A.doc