Item A: Delegation of Authority to City Police Auditor Regarding Auditor’s Staff

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MEMORANDUM ATTACHMENT B .City Manager's Office City of Eugene 777 Pearl Street, Room 105 Eugene, Oregon 97401-2793 (541) 682-5010 (541) 682-5414 FAX INININ. eugene-or. gOY Date: May 24, 2006 To: Mayor Piercy and City Council From: Dennis M. Taylor, 682-5510 City Manager Subject: Delegation of Authority to Police Auditor Regarding Auditor's Staff The attached administrative order, which I signed today, delegates substantial authority to the Police Auditor for personnel decisions and day-to-day supervision of the Police Auditor's staff. I discussed a draft of the order with the ad hoc committee, which endorsed this approach. To function with the independence contemplated by the Charter amendment, the Police Auditor needs to be able to effectively supervise and manage the staff in the Police Auditor's office. The Administrative Order expressly recognizes that need. It has three basic provisions: (1) It delegates to the Police Auditor day-to-day operational supervision of the Police Auditor's staff, with the understanding that the Police Auditor will act consistently with applicable City policies and labor agreements. (2) As to the hiring, evaluation, discipline and discharge or transfer of staff in the Police Auditor's office, the order commits the City Manager to accept the Police Auditor's recommendations on those matters, "unless the recommendation violates federal, state or local law, is contrary to city policy, violates a collective bargaining agreement, or is contrary to accepted labor and employment practices." Effectively, the Police Auditor will have full authority over staff, except where the Police Auditor's recommendation would violate staffs rights or otherwise be outside the range of discretion that any supervisor has with regard to staff. (3) Finally, the order provides that it will not be amended without 60 days notice to the City Council and the Police Auditor, and 30 days notice in the Register-Guard. My goal with this order was to resolve questions about the Police Auditor's authority over staff before the Police Auditor takes office, so that he or she would be able to focus on other issues. It delegates as much authority as is consistent with protecting employees' rights. If, with experience, the Police Auditor finds that the order does not work as intended, I will consider amending it. If the Police Auditor still finds that the arrangement is not working satisfactorily, he or she will raise that issue with the council, and the council may discuss it with me. LICMOl2006 Council AgendasIM060619IS060619A-attB.doc