Resolution No. 4588 - Laserfiche WebLink

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EUGENE CITY COUNCIL OPERATING AGREEMENTS AP~ 12, 1999 Exhibit A to Resolution 4588 A councilor in disagreement with an adopted policy should not be deprived of the right to express such views to the appropriate officials at another time and another place. However, the councilor should feel bound to advise those to whom such disagreement is expressed that it is an individual view and that the Council has taken a different position. Attending Conferences, Other Meetings Councilors are encouraged to attend conferences and training sessions which would enhance their skills and knowledge. Any councilor may attend any meeting at which the Council is represented, but only the official Council representative, not the attending councilor, has the right to vote. Councilors should not state that they are representing the Council, unless one of them has been asked by the Council to be its representative on an Issue. When councilors attend meetings of organizations such as the League of Oregon Cities or the National League of Cities and their boards and committees, they do so as individual elected officials and shall be free to express their individual views. If the City Council has an adopted policy relating to an issue under discussion, the councilor is expected to report that fact. 10. COUNCILOR EXPENSES Under the provisions of the City Charter, the City may pay councilor expenses that are directly related to City business. It is each councilor's responsibility to determine if expenses are actually City-related. If there are questions about the propriety of such expenditures, the Manager shall first review the issue with the councilor. If the Manager and the councilor cannot resolve the issue, the Manager shall discuss the matter with the Mayor. Receipts should be secured for any expenses and should accompany Council expense report forms to record mileage and other expenses. The forms shall be available from the City Manager's Office. Activities that support or oppose a political campaign shall not be reimbursable. Out-of- Town Expenses Out-of-town expenses include those incurred while attending City-related conventions, conferences, training seminars, or meetings. Expenses that are paid by the City include fees for seminars or conferences; trans- portation to, from, and at the destination; and lodging, meals, and incidental expenses that are necessary to conduct City business. Local Expenses Local expenses include those incurred while representing the Council on a committee, attending meetings, attending local seminars or conferences, attending local special events, or meeting with groups or individuals to discuss City matters. Expenses that are paid by the City are detailed in Resolution No. 4375 and include meals, conference registration, transportation and necessary incidental expenses, and up to two community group memberships, not to exceed $100 total. If receipts are not available, a written description of expenses signed by the councilor must be submitted along with the Council Expense Report Form. Forms shall be available from the City Manager's Office. Eugene City Council Operating Agreements - 1999 Page 7 of 9 Exhibit A to Resolution 4588 C:\User\MFW\COUNCIL\GRRL99F.wpd