Resolution No. 4671 - Laserfiche WebLink

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Minutes Written minutes shall be taken for all Council meetings in accordance with the Oregon Public Meetings Law. The minutes must give a true reflection of the matters discussed but need not be a full transcript or recording. As a matter of courtesy and efficiency, councilors should notify the Mayor and other councilors that he/she intends to propose an amendment to the minutes and should propose replacement text in advance of the meeting at which those minutes are scheduled to be approved. If the proposed amendment is a simple factual, grammatical, or spelling correction, the amendment may be proposed without consulting the minutes recorder. If however, the proposed amendment is substantive in nature or seeks to clarify the speaker's intent, or to expand his/her remarks for the record, the councilor should notify the minutes recorder and request verification of the proposed amendment. EUGENE CITY COUNCIL OPERATING AGREEMENTS Exhibit to Resolution Number 4671 Approved on May 14, 2001 Voting The Mayor only votes on matters before the Council in the case of a tie. Council members may not abstain from voting unless a conflict of interest has been declared. Presiding Officer The Mayor shall preside over Council meetings when present. The president of the Council shall preside if the Mayor is absent or unable to preside. The Council vice president shall have the powers of the Council president when the Council president is performing the duties of the Mayor. If the Mayor, Council president, and vice president are unavailable (and a quorum still exists), the Council members present shall elect a temporary presiding officer. Council Officers Council officers shall be elected for one year terms in the manner prescribed in the E.C. 2.009, at the first regular meeting in each calendar year. 2. PLACING ITEMS ON COUNCIL AGENDA To request that an item be placed on the Council agenda, the following process shall be used: 1. Call the City Manager and explain the nature, scope and desired outcome of the item for the agenda. Alternatively, make the request during Council comments at a Council work session. Requests for the establishment of a formal Council agenda item shall be placed on the consent calendar as soon as is possible for consideration by the full Council. 2. The City Manager shall discuss, on a routine schedule, all requests with the Mayor. 3. The City Manager shall recommend monthly to the Council which items should be placed on the Council agenda. This recommendation shall be placed on the consent calendar at regular Council meetings (regular meetings are those meetings held on the second and fourth Mondays of each month in the Council Chamber.) If the recommendation contained in the consent calendar is approved, the items shall be brought before Council on a future agenda. If there are concerns about an item, the item may be pulled from the consent calendar at the request of any councilor or the Mayor. A vote shall occur to determine if the item should be included as future Council business. Page 3 of9