03/13/2017 City Council Agenda - Laserfiche WebLink

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.^,44m 1%0 �PuialiC Warks Street Repair Review Panel Memorandum Date: February 8, 2017 To: Jon Ruiz, City Manager From: Street Repair Review Panel Subject: 2016 Report of the Street Repair Review Panel RLIBOH9S Fixing Eugene's Streets It is our pleasure to present the 2016 annual report of the Street Repair Review Panel, focusing on the third year of implementing the 2012 bond measure to fix streets. This panel initially was formed in 2009 to review the implementation of the 2008 street repair bond. This report was written in response to the accountability provisions in Measure 20-197, the 2012 bond measure to fix streets. The 13 -member panel met three times over a three-month period in preparation of this report, which included a physical inspection of the projects completed in 2016. We reviewed and accepted the report prepared by the City's external auditor (Appendix D) with respect to the City's use of the bond proceeds through December 31, 2016. Based on this limited review and all materials presented to us, we unanimously conclude that the bond proceeds were used for the authorized purposes and in compliance with the limitations and restrictions outlined in Council Resolution 5063. We are also providing a detailed report, prepared at our request and with our approval, from the Public Works staff on the bond projects constructed in 2016. Highlights from our review of the 2016 street bond projects include the following: Progress - The projects funded in 2016 by the 2012 voter -approved bond measure resulted in the reconstruction or resurfacing of 15 streets and totaled more than 14.2 lane miles. The backlog of street repair projects in 2016 increased to $92 million, primarily due to increasing construction costs over the last five years. However, as noted in previous reports, the 2007 Pavement Management Report projected the anticipated backlog for rehabilitation needs would reach more than $282 million in 2016 if steps were not taken to reduce the backlog. That's a difference of nearly $200 million. In terms of miles, since the implementation of the 2008 bond, more than 130 lane miles of street work has been completed using bond funds. After accounting for the 14.2 lane miles treated in 2016, just over 436 lane miles of the total 1,247 lane miles that make up the improved street system are in need of some level of treatment at this time. The 2012 measure also allocated funding for bicycle and pedestrian projects guided by the Pedestrian and Bicycle Master Plan, City staff and the Bicycle and Pedestrian Advisory Committee. In 2016, significant safety improvements for people who walk and bike continued, including the installation of sidewalk ramps and pedestrian crossing beacons, increased buffer zones for bicycle lanes, and new shared lane markings. Acknowledging Variability in Funding Forecasts - Preliminary estimates indicate the City came in under budget on the 2016 projects, but forecasting future costs remains a challenge. One challenge is that estimates are based on surface observations while the actual treatment is determined by rigorous project -specific scientific testing. For the 2016 projects, as shown in Appendix A, the actual costs were $2,083,000 less than programmed—but the actual costs could just as easily have been greater than programmed depending on more significant repairs being needed than originally anticipated, as well as variability and trends impacting local and macro -economic conditions. We will let you know if we perceive any significant trends developing as the bond measure continues to be implemented. The pedestrian and bicycle improvement costs for the first three years continues to exceed the expected annual average of $516,000, but it's our understanding that staff intentionally "front loaded" the cost of City of Eugene * 101 E. Broadway, Ste. 400 + Eu gene, (]R 97401 . 541-682-8421 . 541-682-6826 Fax www.e.uigene.-or.gov