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03/13/2017 City Council Agenda
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03/13/2017 City Council Agenda
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INDEPENDENT ACCOUNTANT'S REPORT <br />ON APPLYING AGREED-UPON PROCEDURES <br />To Jon Ruiz, City Manager <br />City of Eugene <br />Eugene, Oregon <br />Appendix D <br />'Mwww4lxlatldpiuc: ml <br />We have performed the procedures enumerated below, which were agreed to by the City of Eugene <br />("City"), solely to assist you in connection with the determination of whether expenditure of the 2012 <br />general obligation bond funds approved for issuance through voter's approval of Ballot Measure 20-197 <br />were expended in accordance with the purposes and limitations outlined in City Council Resolution No. <br />5063; namely that such expenditures were: a) used only for costs related to street preservation projects, <br />fund bicycle and pedestrian projects and payment of bond issuance costs and not to expand the motor <br />vehicle capacity of the street system; and, b) limited to projects included in Exhibit A to the Resolution <br />unless upon completion of all of the projects listed in Exhibit A the Council adds other street preservation <br />projects to the list in order to utilize unspent bond proceeds. Management is responsible for the <br />accounting records pertaining to the use of the bond proceeds. This agreed-upon procedures <br />engagement was conducted in accordance with attestation standards established by the American <br />Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of <br />those parties specified in this report. Consequently, we make no representation regarding the sufficiency <br />of the procedures described below either for the purpose for which this report has been requested or for <br />any other purpose. <br />All procedures were performed for expenditures incurred from January 1, 2016 through December 31, <br />2016. All procedures we performed were limited to documentation and information supplied to us by the <br />City, as follows: <br />• An Excel spreadsheet detailing all payments made, charges allocated and/or invoices received by <br />the City for expenditures related to the use of the bond proceeds <br />• Copies of Resolution No. 5063 and Ballot Measure 20-197 <br />• Copies of bids and contracts issued by the City for any projects to be completed using the bond <br />proceeds <br />• Copies of supporting documentation including, but not limited to, invoices, cancelled checks, <br />payroll records, certifications of payments and bank statements; and <br />• Copies of the City's general ledger detail for the bond fund accounts. <br />The procedures we performed and the associated findings are as follows: <br />(1) Expenditure testing. From January 1, 2016 through December 31, 2016, total expenditures for the <br />projects funded by the 2012 bond proceeds were $6,378,148 per the City's general ledger. We <br />tested $3,850,753 or 60%, of those expenditures. All tested expenditures were supported by <br />appropriate documentation such as vendor invoices, certifications of payment, payroll records, signed <br />contracts, and photographs of the work in progress. All tested expenditures were recorded in the <br />proper account, fund and period and were spent on street projects included in Exhibit A of City <br />Council Resolution No. 5063 or other street preservation projects approved by City Council, as <br />permitted under Resolution 5063. No exceptions were noted. <br />�Uyyy���J)���ii�l���ll/GGGGGGGGGGGGGGGGGGGGGGG <br />RSbI US alliance member firms are separate and independent businesses and legal entities that are responsible for their own <br />acts and omissions, and each are separate and independent from RSM US LLP. RSM US LLP is the U.S. member firm of RSM An Inde rx nd i riy owned merrrlaer I'S <br />International, a global network of independent audit, tax, and consulting firms. Members of RSM US Alliance have access to S;' I11114 U �,�� lllllui�,��ii�mrw��,,, <br />� A <br />RSM International resources through RSM US LLP but are not member firms of RSM International. <br />
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