Item A: City Council Priority Issue - City Hall Complex

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: City Council Priority Issue - City Hall Complex Meeting Date: September 20, 2006 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of the September 20, 2006, work session is to narrow the site options for use in developing concept designs for a new Eugene City Hall. BACKGROUND The third of four Community Forums was held Thursday, August 24, 2006, from 6–8:30 p.m. at the First United Methodist Church. Nearly 100 people participated. The program included an introductory presentation on site selection criteria and site planning elements to consider when evaluating the 25 potential sites for a new City Hall. After the presentation, attendees participated in small group exercises, large group discussions, and indicated their preferences regarding each site option. The forum was videotaped and copies are available at Eugene’s three libraries. Refer to Attachment A for a map of sites, Attachment B for the indication of preferences tally, and Attachment C for a Summary Report of Community Forum #3. Results from the Indication of Preferences at the Community Forum In a small group format, community members discussed the 25 sites and were asked to consider the pros and cons of each. After small and large group discussions and using remote control technology, attendees indicated their preferences as to whether each site should be carried forward into concept design, or be removed from further consideration. From approximately 75 voting participants, three sites were clearly ranked above other sites to carry forward into concept design (receiving over 50 votes each; the next highest grouping received votes in the 30s). The three sites are Site 8 (Rock N’ Rodeo/Butterfly Lot), Site 9 (existing City Hall), and Site 26 (a combination of Site 17, Broadway and Charnelton, and Site 19, former Sears Site) which was requested as an additional voting option from many participants during the forum. Refer to Attachment B for a complete tally of all sites. The question “Which size of lot should be used for the City Hall?” was also asked and yielded the following results: Half block site: 20 people ? Full block site: 52 people ? Reasons given for a full-block site preference included a lower-scale building, space for horizontal expansion, more opportunity for open space, and better potential for sustainable design. L:\CMO\2006 Council Agendas\M060920\S060920A.doc