Item A: Annual Joint Meeting with Eugene Planning Commission

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The Eugene Planning Commission was established in 1925. It is appointed by the Eugene City Council in conformance with ORS Chapter 227, which sets state requirements for establishing city planning commissions, and Chapter 2 of the Eugene C'ode. "Organization.and Bylaws of the Eugene Planning Commission" includes these state and Eugene Code requirements as well as additional direction for Commission structure and operations adopted by the Commission. The Planning Commission bylaws establish three regular meeting dates per month. The Planning Commission number of average meetings has been sporadic over the last decade but generally well above those outlined in the bylaws. A conscious effort to return to the adopted and approved expectations was made in FY04, which has been further realized in last two years. However, the Planning Commission continues to express their willingness to meet as necessary, in order to accomplish its priorities. Planning Commission Meetings en 80 g> 70 ~ 60 ~ 50 15 40 Co 30 ..c E 20 ~ 10 o FY94 FY96 FY98 FYOO FY02 FY04 FY06 Actual number of meetings Number of meetings per bylaws Year In addition to their commitment to ongoing meetings, Planning Commission members serve as representatives on other committees or boards such as the Historic Review Board and the Eugene Redevelopment Advisory Committee. More recently, a subcommittee of the Planning Commission was formed and met sev'eral times to discuss the framework for the Opportunity Siting/Infill Standards Program. The Planning Commission faced many challenges this year, including recommendations and actions regarding neighborhood planning, natural resources, mixed use centers as well as complex appeals. Through its role as the Citizen Involvement Committee, the Planning Commission also explored new means to more effectively engage and respond to neighborhood needs. The Planning Commission continues to express a strong interest in better defining its role by enhancing its relationship with the City Council. Such efforts are seen as a critical element in the Planning Commission's ability to more strategically face the challenges in the coming year. The Planning Commission has one subcommittee, the Historic Review Board. Each commissioner typically has one or more assignments, serving as commission representative at Council hearings or representing the Commission as a member of the Historic Review Board or other advisory committee. 4