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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Work Session: City Council Process Session Meeting Date: April 18, 2005 Agenda Item Number: A Department: City Manager's Office Staff Contact: Lynda Rose www. cl. eugene, or. us Contact Telephone Number: 682-5017 AGENDA ITEM SUMMARY This work session is part of an ongoing opportunity for the City Council to discuss how it conducts its business. At their July 23, 2003, work session, councilors agreed to convene process sessions three times annually, immediately following each council break. BACKGROUND At the January 12, 2005, process session, staff presented an overview of the City's boards, committees and commissions process for recruitment and selection. Following the presentation, councilors asked that staff return with recommendations that might better clarify the process, both internally and externally. These recommendations, as well as a draft implementation timeline and matrix of current committees (attachments B and C) will be discussed. At the February 25-26, 2005, strategic planning meeting, an ad hoc committee was created to examine the council's vision and goals statement and to offer suggestions for modifications based on input from that meeting. The committee, comprised of Mayor Piercy and Councilors Ortiz, Pryor, and Solomon, convened two times, and has provided initial recommendations (Attachment A). Their submission is a result of what the committee members viewed as the thoughtful input of councilors at the retreat. Former City Councilor Ken Tollenaar was also invited to participate in the discussion, and offered a historical perspective to the committee's conversations. In addition, eight priority issues were approved by the council and then formally adopted at the March 7, 2005, City Council meeting. The City Manager and executive managers have created an action plan template (Attachment D), which will be discussed. Greta Utecht, Lane County human resources director and Alicia Hays, department director of the Lane County Department of Children and Families, will facilitate the process session to allow for full participation by elected officials and staff. RELATED CITY POLICIES No related City policies are relevant to this discussion. However, the draft vision and goals statement, if approved and set for final council action, will become the foundation for how the City conducts its business. L:\CMO\2005 Council Agendas\M050418\S050418A. doc