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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Work Session: City Hall/Police Building Priority Issue Action Plan Meeting Date: May 23, 2005 Agenda Item Number: A Department: Central Services Staff Contact: Jim Carlson www. cl. eugene, or. us Contact Telephone Number: 682-5010 ISSUE STATEMENT The purpose of this work session is to review the proposed work plan for addressing the City Hall/Police Building priority issue. Resolution of the discussion on replacement of City Hall was identified by the council as one of eight priority issues. The council is asked to approve or modify the proposed action plan. Specific elements of the action plan that require City Council policy or budgetary action would be brought to the council as separate items under each work plan. BACKGROUND In February, the City Council met to develop strategic priorities for the community. Out of that session emerged eight priority issues. The priority issues and executive leads for each issue are: 1. Launch neighborhood initiative - Public Works 2. Conclude discussion on City Hall/Police Building - Assistant City Manager 3. Facilitate the development of a hospital in Eugene's central core - City Manager 4. Complete and consider Police Department reviews and implement appropriate changes - Police Department 5. Push arts and outdoors as a theme for Eugene - Planning and Development Department 6. Re-staff Fire station #9 - Fire and Emergency Services 7. Develop City Council position on racial issues - Human Resources and Risk Services 8. Develop a strategy to help the homeless in Eugene - Library, Recreation and Cultural Services Department The expectation from the council was that the City Manager would develop recommended action plans for each strategic priority and return to the council sometime this summer for discussion, input, and adoption of the plans. Subsequent to the council's identification of these issues, a template was developed by the Executive Managers for use by each project team in developing specific action plans. A copy of that template is included as Attachment A. The City Hall/Police Building action plan is the first of these eight action plans to be brought to the council and is included as Attachment B. This action plan identifies the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed project outcomes. While the detailed work program would be developed during the first phase of the proposed action plan, a draft work program listing the expected project elements is included as Attachment C. An overall timeline for this action plan is included in Attachment D. L:\CMO\2005 Council Agendas\M050525\S050525A. doc