02/04/1987 Meeting - Laserfiche WebLink

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e Answering a question from Ms. Ehrman about Mayor Obiels suggestion, Mr. Gleason said some parts of a 1987 Celebration need to be organized now. The organization cannot wait to see if matching funds are obtained. He said efforts to obtain matching funds can be made and evaluated next year but commitments and contracts must be made now. He said a committee helps the City staff with corporate sponsorships and other things. Mayor Obie suggested the staff present a proposal to the council for the organization of the Celebration this year. He emphasized that he wants to see a commitment to the Celebration from the private sector and the advisory committee. Mr. Holmer said the council's concern about City contributions to the Celebration should be communicated to the private sector and, if the private sector is not interested in the Celebration, the council should know it. Mr. Gleason discussed methods of getting corporate sponsorship for such things as a bike race. He said he understood that the private sector must be involved in supporting the Celebration, that the event should be somewhat scaled back, and that City cash and in-kind contributions should be controlled and reported to the council. He emphasized that proof of matching contributions probably cannot be given early in the organization of the 1987 Celebration. Ms. Wooten reiterated that it is time to return to the basics of the Ce~ebration. e Mayor Obie said the council had not really addressed the issue of "scaling back" the Celebration except for the elimination of a rodeo. He said the cost should be about 50/50/50 which would not be much of a "scale back." Ms. Ehrman wondered about voluntary fund-raising efforts. She said the non- profit organization hired a fund raiser in 1986. V. Destination Point Development/Special Events Mr. Rutan reviewed how the City got involved in destination point activities. He discussed the Eugene-Springfield Convention and Visitors Bureau, efforts of the Parks and Recreation Department to use City facilities for destination point activities, and the growth of the Celebration and the Destination Point Development Division of the Parks and Recreation Department. He suggested that the City should "get out of the destination point business." He said the City duplicates activities of the Eugene-Springfield Convention and Visitors Bureau. Mr. Holmer said he received copies of contracts the City has with non-profit organizations. He said some are supported by the Transient Room Tax Fund. He said the most important destination point attraction in the city is the Hult Center for the Performing Arts. He wondered if the Transient Room Tax Fund should be used instead of the General Fund to support the Hult Center. Ms. Schue said many major destination point activities take place at Hayward Field at the University of Oregon. She discussed efforts of the Oregon Track e MINUTES--Eugene City Council February 4, 1987 Page 11