02/18/1987 Meeting - Laserfiche WebLink

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e Mr. Miller said he is not comfortable with the City commitment indicated in the resolution of about $95,000 for the celebration. He said the memo indicates that the City will contribute $40,000 of in-kind support to the celebration in such services as police services and street sweeping. He said many other events are as good for the city as the Celebration and they would like similar in-kind contributions. Mr. Holmer said the proposal includes City contributions of $35,000 for staff and office support and $20,000 in cash. Res. No. 4022--A resolution regarding sponsorship, organization, and budget of the 1987 Eugene Celebration. Ms. Ehrman moved, seconded by Mr. Holmer, to adopt the resolution. Answering questions from Mr. Rutan, Mr. Gleason said events will be structured to fit the proposed budget. Mr. Whitlow reviewed the budget. He said $35,000 is for City staff and office services and $20,000 is for event and materials support. He said the event and material support expenses must be incurred in advance of the event. The budget includes $35,000 of revenue from the event and that revenue could be affected by weather. Another budget item is $20,000 from sponsorships, and he said that will not be spent until matching funds from the private sector are obtained. He said the City has adequate fiduciary control. e Mayor Obie said rain can be expected occasionally and a reserve fund for the Celebration should be established. Mr. Whitlow said the staff recommends that revenue in excess of the expenses be put into a reserve account for future Celebrations. Mr. Miller said the $40,000 of in-kind City contributions cannot be spent on other City programs. He said council action on this proposal indicates priorities and he wondered if other services, such as the library, should have a higher priority than the Eugene Celebration. He said he is willing to support the Eugene Celebration with $55,000 in City funds but he is not comfortable with supporting it with $95,000. He asked if the other 200 events that take place in the city should receive the same in-kind contributions. He asked specifically about the Fourth of July Fireworks event. He said council action on the Eugene Celebration will set a precedent. Ms. Wooten responded that the council will discuss its support for events and destination point activities in the future. She emphasized that the in-kind City contribution is not cash. She said the in-kind contributions are included in the budgets and work programs of City departments. She suggested the City develop a specific fund in the budget for special events. Mr. Miller suggested the council approve $55,000 for the Eugene Celebration and consider transferring the $40,000 in-kind contribution to the destination point activities budget. e MINUTES--Eugene City Council February 18, 1987 Page 4