10/14/1987 Meeting - Laserfiche WebLink

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Ms. Schue asked whether $9,000 would cover the total expenses for this year's event. Mr. Schutz said it would cover all staging and entertainment costs for e the dance troupe. Ms. Rhoades added that the task force was working on publicity for the event, and the Minorities Commission and the University also were contributing to publicity expenses. Mr. Holmer suggested amendi ng the motion to "authorize" rather than to IIdirectll the seeking of sponsorships. He also amended the motion to include the Minorities Commission and private sponsorships in those efforts. Councilors agreed to the amendments. Ms. Wooten asked whether costs could be taken from the Hult Center marketing budget. Mr. Schutz said no allowance had been made for the event in the existing marketing budget. Ms. Wooten asked whether the center might co- produce the event. Mr. Schutz said the center now did not co-produce events unless they were expected to break even. Mayor Obie asked whether it was 1 i ke 1 y the center could schedule a significant, money-making, black entertainer. Mr. Schutz said he did not think that was possible because of the short notice and the difficulty of scheduling particular dates. Mr. Holmer moved, seconded by Ms. Schue, to direct the City Manager to prepare a supplemental budget item to take up to $9,000 out of general fund contingency for the Hult Center and the Minorities Commission to sponsor a free event at the Hult Center for the 1988 Martin Luther King, Jr. Celebration and to further authorize staff and the Minorities Commission e to seek private sponsorship to offset the cost of the event. Mr. Rutan said he had mixed emotions about the event. He said he supported the concept, but he was reluctant about the costs. Ms. Schue said recent precedents included fireworks, which had cost between $2,200 and $5,000. She said she also had mixed feelings about the need for the cost of the event. Ms. Bascom asked about the balance in contingency, adding that she liked the idea of having the event at the Hult Center, but she was uncertain about the type of show planned and about establishing precedent. Mr. Whitlow said the contingency balance was $500,000. Mr. Miller said he thought the timing of the tour by the dance troupe was good thi s year and would offer a special community event that could involve schools. He added that other special events, such as the Eugene Celebration, were not unusual, and he noted that City costs for this event were limited to a maximum of $9,000. Mr. Holmer said he would vote for the proposal up to $9,000, but he encouraged the commission to think about the appropriateness of the group invited for the event. - MINUTES--Eugene City Council October 14, 1987 Page 7