09/25/1989 Meeting (2) - Laserfiche WebLink

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e CB 4159--An ordinance concerning the Pacific Northwest Natural Gas Company Franchise, and amending Ordinance No. 18489; and declaring an emergency. Ms. Bascom moved, seconded by Mr. Rutan, that the bill be read the first time only. Roll call vote; the motion carrying unanimously, 7:0, a public hearing and second reading of the. ordinance was scheduled for a regular meeting in late October. III. RESOLUTIONS REGARDING RESERVE FOR ENCUMBRANCES Assistant City Manager Dave Whitlow introduced Rose Ellis, Finance Division, who reported that the resolutions before the council are part of the audit process to transition from Fiscal Year 1989 to FY90. She explained that the reserves are in the FY90 adopted budget and were based on estimates provided last spring on purchase orders that would be outstanding on June 30. The resolutions would allow the transfer of funds in reserve to individual departments for their actual June 30 outstanding purchase orders, with the remaining balance transferred to contingency or balance available accounts. Mr. Holmer observed that the items under consideration appear routine and may be appropriate for the consent calendar. Responding to Mr. Boles. question about why the funds need to be moved if e they are for items that have been budgeted for in the current fiscal year, Ms. Ellis explained that the purchase orders were issued last fiscal year and now require appropriations to departments for their payment. Regarding the movement of reserves to the balance available accounts, Mr. Whitlow said those funds could be used for budgeted projects in the current fiscal year if the council makes those appropriations in a future supplemental budget. Res. No. 4140--A resolution authorizing the transfer of funds from the Reserve for Encumbrances accounts to departments. Res. No. 4141--A resolution authorizing the transfer of the balance of the Reserve for Encumbrance accounts to Contingency or Balance Available accounts. Ms. Bascom moved, seconded by Mr. Rutan, to adopt the resolutions. Roll call vote; the motion carried unanimously. IV. RESOLUTIONS REGARDING RESERVE FOR CAPITAL PROJECTS Ms. Ellis explained that the resolutions before the council would allow the transfer of funds to the departments administering those capital projects that were incomplete as of June 30, 1989, with the unused portions of the reserves being transferred to balance available accounts. e MINUTES--Eugene City Council September 25, 1989 Page 2