12/06/1989 Meeting - Laserfiche WebLink

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e council and to direct that as implementation of policies proceeds, mid-point checks are to be provided in order to determine if new policies are needed. Mr. Boles said the Manager has a responsibility to inform the council about the potential consequences of policies as they are being crafted. Mr. Green said he felt that Mr. Gleason informs the council of the political implicatjons of policies. Mr. Holmer commented on the difficulty of the task being attempted by the council (evaluation of the Manager) and referred to a memorandum he had presented to councilors December 4. He asked whether the memo should be maintained as confidential at this time. Bill Gary, City Attorney's Office, said that the fact that the council was not in executive session eliminated one of the bases upon which that memorandum or any materials related to the session could be considered to be exempt from disclosure. ORS 192.502 Section (1) exempts from disclosure, conditionally, "Communications within a public body or between public bodies of an advisory nature to the extent that they cover other than purely factual materials and are preliminary to any final agency determination of policy or action." Mr. Gary said that councilors' notes and memoranda they may have exchanged in e preparation for the evaluation could be interpreted as preliminary to the final evaluation and so W9Ylg fit under that @~@mDtion_ ~owova~. tk6 :~~mB318n aDDll~~ OnlY If tno BU81~~ g~~y ~~~~ludes and S~?~i ihii ih~ lR(B~8!t "- ' - ~n Qncour~~in~ Trinh Gommunlcatlon b~tWQQn Offl~1~1~ ~~~ employes of public bodies clearly outw~ighs the public interest in disclosure." Given the fact that the process was taking place in a public meeting, it may be difficult to reach that conclusion. Mayor Miller noted the importance of identifying any single councilor's opinion as that individual's if it did not represent the majority opinion of the council. Councilors agreed with Mr. Holmer's request to release his memorandum to representatives of the media. Mr. Rutan said that during an evaluation, it is important to consider general performance and not to focus on single issues or circumstances. Ms. Bascom wished to avoid evaluating the Manager at the detailed level proposed by Mr. Holmer. She pointed out that in Mr. Holmer's memorandum, he erroneously attributed to staff proposals having to do with the Tree Commission and Cultural Affairs Commission for which Ms. Bascom had in fact been responsible. Mayor Miller described Mr. Holmer's memorandum as containing errors and omissions and said responsible reporting would make it incumbent on the media to verify the truth of Mr. Holmer's points. He suggested that Mr. Holmer's criticism may be directed more legitimately toward the council and its direction to staff than toward the Manager's performance. e MINUTES--Eugene City Council December 6, 1989 Page 5