08/11/1982 Meeting - Laserfiche WebLink

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e Councilor Hamel asked why the line of the proposed boundaries was so convoluted, rather than following a straight-line path. Mr. Gleason responded that the boundary followed the zoning patterns in the area. Res. No. 3708--A resolution approving and accepting a boundary change for the West University Neighbors. Ms. Schue moved, seconded by Ms. Smith, to adopt the resolution. Roll call vote; motion carried unanimously. IV. MODIFICATION OF COUNCIL PROCEDURES ON PAYMENT OF BILLS (memo, ordinance, background distributed) Mr. Gleason introduced Warren Wong, Financial Services Director. Mr. Wong said that staff proposed modifying all current City payment processes, excluding the payroll process. He noted that, under the current procedure of having the Council approve all expenditures over $3,000, it takes eight days to process payments when the City Council is in session and only two days when the council is not in session. He said the the current process prevented the City from taking advantage of purchase discounts, made it difficult to schedule staff in the Accounting Section, and presented cash management problems. Mr. Wong said that, under Oregon State Local Budget Law, the City Manager is authorized to act as an agent in carrying out the intent of the council. Mr. Wong said staff proposed that the council allow the City Manager, or his designee, to issue payments each Friday, without prior council approval. He said that staff would e provide the council with a schedule of all payments made in this manner that exceeded $5,000. He said that the council could then request review of any payment on which it had a question. Mr. Wong said the City Attorney's Office had said that under current council payment authorization practices, councilors could be held personally liable for certain payment actions. Responding to questions from councilors, Mr. Wong said he believed that the City could save $35,000 to $50,000 in purchase discounts annually under the proposed process. Responding to a question from Councilor Ball, Mr. Wong said that councilors could receive copies of any City payment records upon request. Mr. Wong noted that if the Finance Department receives a request for payment by 11:00 a.m. on Tuesday, the check will be issued by Friday. CB 2507--An ordinance concerning payment of City bills; amending sections 2.525 and 2.527 of the Eugene Code, 1971; and declaring an emergency. Ms. Schue moved, seconded by Ms. Smith, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2507 was read the second time by council bill number only. Ms. Schue moved, seconded by Ms. Smith, that the bill be approved e and given final passage. Roll call vote. All councilors present voting aye, the bill was declared passed and numbered 19011. MINUTES--Eugene City Council August 11, 1982 Page 4