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Ms. Schue moved, seconded by Ms. Smith, that the bill be approved and given final passage. Roll call vote. All councilors present ~ voting aye, the bill was declared passed and numbered 1913U. V. AMENDMENT TO EUGENE TRANSIENT ROOM TAX RESOLUTION (memo, resolution distributed) Mr. Gleason said that this item had been placed on the agenda by council request and that there was therefore no staff presentation. Councilor Wooten noted that the language of the proposed amendment had been discussed by the council prior to the spring recess and that it was before the council at this time as a procedural matter. She emphasized that the amendment was not intended to undermine the work of the Convention and Visitors' Bureau or the destination point activity effort, but merely to provide for a review. e Councilor Smith said that with the one percent increase, the hotel/motel industry was, for the first time, supporting the Room Tax. She noted that there were two existing processes for review of the Room Tax--a yearly review by the council of the contract with the Visitors' and Convention Bureau and a review by the Room Tax Subcommittee of the allocation to the Bureau--and that she therefore felt it was unnecessary to adopt the proposed language. Ms. ~nith also felt it was unwise to generate false expectations in other groups in the community regarding the possibility that this one percent could at some time De allocated to them. She said it was important to assure the bureau of continued funding. Ms. Smith recommended that the council not adopt the resolution. Councilor Ball said that the resolution would clarify and specify the role of the council in reviewing the annual recommendations from the Room Tax Committee and the Budget Committee. He therefore did not see the proposed council review as duplicative of existing processes. Responding to questions from councilors, Tim Sercombe, City Attorney's Office, said that the proposed resolution would change Section 7 of the ordinance previously adopted by the council and would require that the Room Tax Subommittee report annually to the council. He said that existing regulations only required that the subcommittee report as needed and did not specify a time frame for reporting. e Mr. Gleason said that practice in the past has been a review of the Room Tax allocation formula by the Budget Committee and a review by the council of what was purchased, i.e. the services of the bureau. He said that if the proposed resolution were passed, he would implement it by instructing that a fonnal presentation be made to the council each year regarding Room Tax allocations. Councilor Hansen asked if the proposed resolution would in effect provide that the council would consider each year whether the one percent would be allocated to the Visitors' and Convention Bureau. Mr. Gleason responded that, under the proposed ordinance, staff would request that the Room Tax Subcommittee make a formal report on the allocation formula to the council with a recommendation that the council affirm, debate, and/or change that allocation. Councilor Wooten added that the intent of the proposed language was that the Room Tax MINUTES--Eugene City Council April 13, 1983 Page 5